ADMINISTRATION CLERK
Office of the Chief Justice · kwazulu-natal · Pietermaritzburg
- Closing date
- 30 October 2026
- Reference
- 2026/146/OCJ
- Salary band
- R 279 708
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Office of the Chief Justice Location: KwaZulu-Natal Division of The High Court: Pietermaritzburg Salary: R237 453 – R279 708 per annum (Level 05). The successful candidate will be required to sign a performance agreement. Requirements: Applicants should be in possession of a Grade twelve (12) certificate. No experience required. A driver’s license will serve as an added advantage. Knowledge and skills: Knowledge of working procedures in terms of the working environment, registry processes and practice, storage and retrieval procedures in terms of the working environment, understanding of legislative frameworks governing the Public Service, filling system, mail procedure manual, promotion of access to information Act, National archives and Batho Pele Principles. Skilled in computer literacy (Microsoft Office), communication, numeracy, interpersonal skills, problem solving, analysing, time management and administrative skills. Duties: Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data, update registers and statistics, receive, determine nature of request/documents and distribute all incoming and outgoing documents and follow-up on outstanding matters, keep a complete filing system and does filing and tracing of documents for the manager and the component (where required), type letters and/or other correspondence when required, keep and maintain the incoming and outgoing document register of the component (district offices), provide supply chain clerical support services within the component, handle sub-inventory controller for the manager’s office, liaise with internal and external stakeholders in relation to procurement of goods and services, handle the procurement of standard office items like stationery, refreshments, etc. by obtaining quotations and completing procurement forms, keep and maintain the asset register of the component (district offices), provide personnel administration clerical support services within the component, maintain a leave register for the component, keep and maintain personnel records and attendance register within the component, make suitable travel arrangements and check that the relevant documentation on receipts correspond with the arrangements (e.g. accommodation, flight scheduling, passports, visas, etc.), process travel and subsistence claims for the manager and members of the Unit, provide administrative support service, provide logistical arrangements to meetings, provide secretariat support services to the meetings, compile minutes and memos, handle incoming and outgoing office correspondence, ensure a proper filling system for all the records and provide support with stationery supplies within the sub-directorate. Application instructions: can be sent via email to 2026/146/OCJ@judiciary.org.za Enquiries: Technical related enquiries: Mr MN Zondi Tel No: (033) 345 8211 HR related enquiries: Ms SZ Mvuyana Tel No: (031) 493 1723 Note
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 5 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference 2026/146/OCJ, then attach only the documents requested.
Requirements
- ✓Applicants should be in possession of a Grade twelve (12) certificate
- ✓No experience required
- ✓A driver’s license will serve as an added advantage
- ✓Knowledge and skills: Knowledge of working procedures in terms of the working environment, registry processes and practice, storage and retrieval procedures in terms of the working environment, understanding of legislative frameworks governing the Public Service, filling system, mail procedure manual, promotion of access to information Act, National archives and Batho Pele Principles
- ✓Skilled in computer literacy (Microsoft Office), communication, numeracy, interpersonal skills, problem solving, analysing, time management and administrative skills
Key responsibilities
- •Render general clerical support services
- •capture and retrieve correspondence and data
- •update registers and statistics
- •determine nature of request/documents and distribute all incoming and outgoing documents and follow-up on outstanding matters
- •keep a complete filing system and does filing and tracing of documents for the manager and the component (where required)
- •type letters and/or other correspondence when required
- •keep and maintain the incoming and outgoing document register of the component (district offices)
- •provide supply chain clerical support services within the component
- •handle sub-inventory controller for the manager’s office
- •liaise with internal and external stakeholders in relation to procurement of goods and services