ADMINISTRATION CLERK: CONTRACT MANAGEMENT
Government Printing Works · Pretoria
- Closing date
- 26 October 2026
- Reference
- GPW26/01
- Salary band
- R 237 453
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Government Printing Works Location: Pretoria Salary: R237 453 per annum (Level 05), plus 37% in lieu of benefits Requirements: A Grade 12 certificate. A three-year Degree in Supply Chain Management, plus 2 years’ Experience in Contract Management field will and NQF5 certificate in contract management be an added advantage, knowledge of contract Management framework and administering of contract register will be added advantage. Other: Understanding of all relevant Supply Chain Management legislative framework, regulations and prescripts. Basic understanding of the PFMA, PPPFA, Financial Framework, Contract Management Framework, Supply Chain Management Framework, Treasury 27 Regulations, GRAP, BBBEE) and understanding of all Public Service regulations and departmental policies and procedures. Duties: Provide clerical support in the administering of contract agreements: Prepare motivations for contracts and provide inputs for motivations to the Manager. Ensure accurate invoices of contractors for submittance to the Assistant Director for approval of payment by the Director when orders are delivered. Compile submissions to Legal for drafting of SLA and addendums. Provide clerical support in the monitoring of service level agreements: Ensure that service level agreements are in line with all relevant legislation, regulations and GPW prescripts, policies, and procedures. Ensure that contracts are properly executed, maintained, and updated by tracking contract performance, monitoring contract compliance, and ensuring that contractual obligations are met. Monitor and check the validity period of the Contracts/ Service Level Agreements (SLA’s) to ensure the extension/renewal of SLA’s before it expires, if required. Provide efficient administration support services for the Sub-division: Render assistance with logistical support, the ordering and issuing of stationary, etc. Proper keeping of personnel records. Number of contracts on which price adjustments were done due to CPI increase or PSIRA yearly increase. Number of contract expiry flagging letters communicated to the end-user. Update and maintain contract registers of service providers: Ensure uploading, accurate reporting and recordkeeping of all contract information appear in the Automated Contract register in the Sub- directorate as required. Maintain all contract-related documents, including creating, organizing, and filing of documents. Compile basic reports related to contract management, including contract status, performance, compliance, and risks. Assist with all contractual activities as governed by the Contract Management Framework throughout the contract life cycle including service reviews and inception meetings. Application instructions: Link GPW26/01 Enquiries: Ms. L Ndhlovu Tel No: (012) 748 6308 Closing Date: 2026-10-26T16:00:00+02:00
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 4 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference GPW26/01, then attach only the documents requested.
Requirements
- ✓A Grade 12 certificate
- ✓A three-year Degree in Supply Chain Management, plus 2 years’ Experience in Contract Management field will and NQF5 certificate in contract management be an added advantage, knowledge of contract Management framework and administering of contract register will be added advantage
- ✓Other: Understanding of all relevant Supply Chain Management legislative framework, regulations and prescripts
- ✓Basic understanding of the PFMA, PPPFA, Financial Framework, Contract Management Framework, Supply Chain Management Framework, Treasury 27 Regulations, GRAP, BBBEE) and understanding of all Public Service regulations and departmental policies and procedures
Key responsibilities
- •Provide clerical support in the administering of contract agreements: Prepare motivations for contracts and provide inputs for motivations to the Manager
- •Ensure accurate invoices of contractors for submittance to the Assistant Director for approval of payment by the Director when orders are delivered
- •Compile submissions to Legal for drafting of SLA and addendums
- •Provide clerical support in the monitoring of service level agreements: Ensure that service level agreements are in line with all relevant legislation, regulations and GPW prescripts, policies, and procedures
- •Ensure that contracts are properly executed, maintained, and updated by tracking contract performance, monitoring contract compliance, and ensuring that contractual obligations are met
- •Monitor and check the validity period of the Contracts/ Service Level Agreements (SLA’s) to ensure the extension/renewal of SLA’s before it expires, if required
- •Provide efficient administration support services for the Sub-division: Render assistance with logistical support, the ordering and issuing of stationary, etc
- •Proper keeping of personnel records
- •Number of contracts on which price adjustments were done due to CPI increase or PSIRA yearly increase
- •Number of contract expiry flagging letters communicated to the end-user