ADMINISTRATIVE ASSISTANT
Department of Traditional Affairs · Pretoria
- Closing date
- 23 October 2026
- Reference
- 2026/21
- Salary band
- R 237 453
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Department of Traditional Affairs Location: Pretoria Salary: R237 453 per annum. plus 37% in lieu of benefits Requirements: A Grade 12 Certificate or equivalent qualification plus a certificate in Office Management/Secretarial Studies with at least one (1) year experience in office management and administration. A post-Matric qualification will serve as an added advantage. Core competencies: Client orientation and customer focus. Communication (written & verbal). Honesty and integrity. Planning and organising. Telephone etiquette. Computer literacy. Technical Competencies: Office management and administration, secretarial functions and general administration. Duties: The successful candidate will perform the following duties: Develop and manage an efficient filing system and flow of documents for the Commission: Receive and distribute documents to members of the Commission on Khoi- San matters. Record documents in the appropriate registers. File and manage the paperwork of the Commission. Establish effective document tracking systems. Provide secretarial support services to the Commission: Co-ordinate and prepare documentation for the Commission’s meetings/ workshops/public hearing and outreaches. Compile agenda, attendance registers, minutes and reports. Draft memoranda and any other correspondence as directed by the Secretariat or Commission. Manage the diaries of the Commission, Promote effective diary co-ordination. Provide administrative support services: Arrange logistics and related activities for travel, meetings, workshops, public hearing and conferences. Manage the telephone and communication systems in the office. Purchase and order stationery and equipment. Manage inventory and equipment within the office. Make copies, fax and email documents as required. Application instructions: may be posted to: Directorate: Human Resource Management, Department of Traditional Affairs, Private Bag X22, Arcadia, 0083 or Hand deliver to: 509 Pretorius Street, Arcadia, 2nd Floor Pencardia, 1 Building, Pretoria or email DTARecruit202621@cogta.gov.za Enquiries: Ms RS Mogaladi Tel No: (012) 065 3450 72 Notes: Youth and Persons with disabilities are encouraged to apply. Closing Date: 2026-10-23T23:59:00+02:00
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 9 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference 2026/21, then attach only the documents requested.
Requirements
- ✓A Grade 12 Certificate or equivalent qualification plus a certificate in Office Management/Secretarial Studies with at least one (1) year experience in office management and administration
- ✓A post-Matric qualification will serve as an added advantage
- ✓Core competencies: Client orientation and customer focus
- ✓Communication (written & verbal)
- ✓Honesty and integrity
- ✓Planning and organising
- ✓Telephone etiquette
- ✓Computer literacy
- ✓Technical Competencies: Office management and administration, secretarial functions and general administration
Key responsibilities
- •The successful candidate will perform the following duties: Develop and manage an efficient filing system and flow of documents for the Commission: Receive and distribute documents to members of the Commission on Khoi- San matters
- •Record documents in the appropriate registers
- •File and manage the paperwork of the Commission
- •Establish effective document tracking systems
- •Provide secretarial support services to the Commission: Co-ordinate and prepare documentation for the Commission’s meetings/ workshops/public hearing and outreaches
- •Compile agenda, attendance registers, minutes and reports
- •Draft memoranda and any other correspondence as directed by the Secretariat or Commission
- •Manage the diaries of the Commission, Promote effective diary co-ordination
- •Provide administrative support services: Arrange logistics and related activities for travel, meetings, workshops, public hearing and conferences
- •Manage the telephone and communication systems in the office