ADMINISTRATIVE OFFICER: RECORDS MANAGEMENT

Department: Department of Public Works, Roads and Infrastructure Location: Mopani District: Ba-Phalaborwa Cost Centre Salary: R338 106 per annum (Level 07) Requirements: A qualification at NQF level 06 as recognised by SAQA in Records Management, Information Management/ Science /Studies/Archival Studies. Two (02) years of experience within Records and Information Management environment. Valid driver’s license, with the exception of applicants with disabilities. Skills And Knowledge: Public Service Acts, regulations and frameworks. Knowledge and understanding of policy analysis, development and interpretation. Problem solving and analysis. Decision making. Team leadership. Creativity. Financial management. Customer focus and responsiveness. Communication. Computer skills. People management. Conflict management. Duties: Provide the administration of Human Resource records: Assist in the development of file plan. Manage security of records. Verify the classification and reference of records. Manage filling of documents. Provide the administration of General records: Assist in the development of file plan. Ensure security of records. Verify the classification and reference of records. update filling of documents. Provide the administration of postal and messaging services: Implement postal and messaging strategy and plans. Register and deliver documents/ correspondence. Render courier services. Facilitate the renewals of franking machine and mailbags. Provide the administration of records disposal: Identify the disposable records. Facilitate the approval process to dispose identify records. Facilitate the evaluation process of identify records. Transfer the valuable records to Provincial Archive repository. Dispose the outdate records. Manage and utilise resources (human, financial, & physical: Report on the utilisation of equipment’s. Evaluate and monitor performance and appraisal of subordinates. Provide capacity development of subordinates. Enhance and maintain subordinates motivation and cultivate a culture of performance management. Provide job description to subordinates. Manage leave matters. Enquiries: Mr P Malesa, Ms KS Mabunda, Ms P Bila Tel No: (015) 811 4000/4070/4075 Closing Date: 2026-09-25T16:30:00+02:00

• ✓A qualification at NQF level 06 as recognised by SAQA in Records Management, Information Management/ Science /Studies/Archival Studies
• ✓Two (02) years of experience within Records and Information Management environment
• ✓Valid driver’s license, with the exception of applicants with disabilities
• ✓Skills And Knowledge: Public Service Acts, regulations and frameworks
• ✓Knowledge and understanding of policy analysis, development and interpretation
• ✓Problem solving and analysis
• ✓Decision making
• ✓Team leadership
• ✓Financial management
• ✓Customer focus and responsiveness

• •Provide the administration of Human Resource records: Assist in the development of file plan
• •Manage security of records
• •Verify the classification and reference of records
• •Manage filling of documents
• •Provide the administration of General records: Assist in the development of file plan
• •Ensure security of records
• •Verify the classification and reference of records
• •update filling of documents
• •Provide the administration of postal and messaging services: Implement postal and messaging strategy and plans
• •Register and deliver documents/ correspondence