ASSISTANT DIRECTOR: PEOPLE MANAGEMENT RECORDS
Department of the Premier · western cape · Department of the Premier
- Closing date
- 19 October 2026
- Reference
- DOTP 59/2026 R1
- Salary band
- R 573 897
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Department of the Premier Location: Department of the Premier, Western Cape Government Salary: R487 197 - R573 897 per annum (Level 09) Requirements: An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); a minimum of 5 years relevant experience in records management within the Public Sector; a valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport may also apply. Competencies: Knowledge and understanding of the following: Legislative and governance requirements related to records management, Provincial Archives and Records Service Act and National Archives and Records Service prescripts; Knowledge management principles and practices, retention scheduling and disposal authorisations; legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Project management; operational management practices; Labour Relations legislation and regulations; performance management in general; policy development, and operational management, monitoring and review processes; modern systems of governance and administration; public service procedures, processes and systems. Duties: Responsible for the People Management (HR) Registry for all 11 Corporate Service Centre (CSC) client departments: Manage the safe-keeping, storage, retrieval and disposal of all people-management records for the CSC; Establish and maintain an electronic records management system. Management of the archiving/disposal processes. Management of the Document Control unit at the People Management Walk-in Centre. Provide a Messenger/collections/courier service; Plan for and distribute the work allocated to the People Management Registry; review existing, or develop, new procedures for the People Management Registry. Conduct a Risk Analysis for the registry functions. Maintain the registry risk register. Compile and maintain approved records classification system for paper-based and electronic records. Monitor and supervise the quantity and quality of outputs delivered by the registry. Application instructions: , technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please Enquiries: Ms H Ward Tel No: (021) 483 5640 Notes: Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date. Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recrui
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 10 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference DOTP 59/2026 R1, then attach only the documents requested.
Requirements
- ✓An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification)
- ✓a minimum of 5 years relevant experience in records management within the Public Sector
- ✓a valid (Code B or higher) driving licence
- ✓NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport may also apply
- ✓Competencies: Knowledge and understanding of the following: Legislative and governance requirements related to records management, Provincial Archives and Records Service Act and National Archives and Records Service prescripts
- ✓Knowledge management principles and practices, retention scheduling and disposal authorisations
- ✓legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions
- ✓Project management
- ✓operational management practices
- ✓Labour Relations legislation and regulations
Key responsibilities
- •Responsible for the People Management (HR) Registry for all 11 Corporate Service Centre (CSC) client departments: Manage the safe-keeping, storage, retrieval and disposal of all people-management records for the CSC
- •Establish and maintain an electronic records management system
- •Management of the archiving/disposal processes
- •Management of the Document Control unit at the People Management Walk-in Centre
- •Provide a Messenger/collections/courier service
- •Plan for and distribute the work allocated to the People Management Registry
- •review existing, or develop, new procedures for the People Management Registry
- •Conduct a Risk Analysis for the registry functions
- •Maintain the registry risk register
- •Compile and maintain approved records classification system for paper-based and electronic records