ASSISTANT DIRECTOR: TVET MANAGEMENT INFORMATION SYSTEM
Department of Higher Education and Training · College Of Cape Town TVET College
- Closing date
- 26 October 2026
- Reference
- ASD/MIS/CCT/10/2026
- Salary band
- R 487 197
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Department of Higher Education and Training Location: College Of Cape Town TVET College, Central Office Salary: R487 197 per annum (Level 09) Requirements: Grade 12/ Matric, with a bachelor’s degree in information management, computing, or relevant equivalent qualification. Three (3) to five (5) years’ working experience in Information Management, of which three (3) years must be at supervisory level. Computer literacy (MS Word, MS PowerPoint, MS Excel, MS Access, and MS Outlook). Excellent communication skills (written and verbal). Fully bilingual in at least two official languages (Preferably: English plus Afrikaans or Xhosa). A valid driver’s license. The ideal candidate must have knowledge of policies and governance environment of TVET Colleges including knowledge of the TVETMIS system, annual reporting requirements by the Higher Education Institutions. Knowledge and understanding of Information Management. Knowledge, understanding, application and interpretation of office management, Coltech, data warehouse and ITS prescripts. Knowledge of South African education and the TVET College sector (Recommended). Accurate administrative, as well as planning and organising skills. Financial management, including Report writing skills. Communication and interpersonal skills. Problem solving and Analytical skills. Be client service oriented. Project management skills. Team leadership skills. Planning and organising, as well as People management skills. Must have integrity, be committed, proactive and loyal. Duties: TVET MIS management, capturing and data extraction for the College. Set up the system in readiness for enrolment and support other processes. Control the quality of captured data and report if there are errors. Maintain the College TVET MIS system. Manage the student data. Use various tools, extract data to facilitate statistical reporting. Interact with service providers regarding upgrades and request assistance. Maintain data on student registration. Compile monthly reports to management and the DHET (Example: Submit reports on student registration regarding Ministerially approved programmes as well as on apprenticeships, skills and learnerships, and short skills learning programmes.) Compile and monitor academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET. Compile monthly, quarterly and annual reports as requested. Maintain, capture and validate inputs captured on ITS student and other related systems. Set up the student system for registration of students and ensure creditability and reliability. Maintain the ITS student system and other related systems. Monitor capturing, quality control, validation, run procedure, create files and ensure that entries are sent to DHET head office. Management of human, physical and financial services. Render management service to the staff. Ensure completion of performance agreements by all employees in the unit. Supervision
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 10 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference ASD/MIS/CCT/10/2026, then attach only the documents requested.
Requirements
- ✓Grade 12/ Matric, with a bachelor’s degree in information management, computing, or relevant equivalent qualification
- ✓Three (3) to five (5) years’ working experience in Information Management, of which three (3) years must be at supervisory level
- ✓Computer literacy (MS Word, MS PowerPoint, MS Excel, MS Access, and MS Outlook)
- ✓Excellent communication skills (written and verbal)
- ✓Fully bilingual in at least two official languages (Preferably: English plus Afrikaans or Xhosa)
- ✓A valid driver’s license
- ✓The ideal candidate must have knowledge of policies and governance environment of TVET Colleges including knowledge of the TVETMIS system, annual reporting requirements by the Higher Education Institutions
- ✓Knowledge and understanding of Information Management
- ✓Knowledge, understanding, application and interpretation of office management, Coltech, data warehouse and ITS prescripts
- ✓Knowledge of South African education and the TVET College sector (Recommended)
Key responsibilities
- •TVET MIS management, capturing and data extraction for the College
- •Set up the system in readiness for enrolment and support other processes
- •Control the quality of captured data and report if there are errors
- •Maintain the College TVET MIS system
- •Manage the student data
- •Use various tools, extract data to facilitate statistical reporting
- •Interact with service providers regarding upgrades and request assistance
- •Maintain data on student registration
- •Compile monthly reports to management and the DHET (Example: Submit reports on student registration regarding Ministerially approved programmes as well as on apprenticeships, skills and learnerships, and short skills learning programmes
- •) Compile and monitor academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET