CHIEF REGISTRY CLERK: PERSONNEL RECORD
Department of Social Development · Polokwane
- Closing date
- 6 November 2026
- Reference
- DSD/2026/158
- Salary band
- R 338 106
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Department of Social Development Location: Head Office: Polokwane Salary: R338 106 per annum (Level 07) Requirements: An appropriate recognised NQF level 4 (Grade 12) or equivalent qualifications as recognised by SAQA. Qualifications/Certificate in Records 213 and Archives will be an added advantage. A minimum of 3-5 years’ experience in Personnel Records/Registry. Valid motor vehicle driver’s licence. (with the exception of persons with disabilities). Knowledge And Skills: Knowledge of registry duties, practices as well as the ability to capture data, and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage, retrieval, archival and disposal procedures in terms of the Legislative Framework governing records. Knowledge of the Best Practice Model on personnel records. Duties: Supervise and provide personnel registry counter services. Supervise the handling of incoming and outgoing correspondence. Supervise and render an effective filing and record management service. Supervise the operation and operate office machines in relation to the personnel registry function. Supervise the processing of documents for archiving and/disposal. Supervise human resources/staff. Enquiries: General enquiries about the advertised posts should be directed to Mr S Rasivumo / Ms ME Gafane / Mr LI Mosehlana / Mr Moraba BV Tel No: (015) 230 4387 / 4391 Closing Date: 2026-11-06T23:59:00+02:00
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 9 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 6 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference DSD/2026/158, then attach only the documents requested.
Requirements
- ✓An appropriate recognised NQF level 4 (Grade 12) or equivalent qualifications as recognised by SAQA
- ✓Qualifications/Certificate in Records 213 and Archives will be an added advantage
- ✓A minimum of 3-5 years’ experience in Personnel Records/Registry
- ✓Valid motor vehicle driver’s licence
- ✓(with the exception of persons with disabilities)
- ✓Knowledge And Skills: Knowledge of registry duties, practices as well as the ability to capture data, and operate computer
- ✓Working knowledge and understanding of the legislative framework governing the Public Service
- ✓Knowledge of storage, retrieval, archival and disposal procedures in terms of the Legislative Framework governing records
- ✓Knowledge of the Best Practice Model on personnel records
Key responsibilities
- •Supervise and provide personnel registry counter services
- •Supervise the handling of incoming and outgoing correspondence
- •Supervise and render an effective filing and record management service
- •Supervise the operation and operate office machines in relation to the personnel registry function
- •Supervise the processing of documents for archiving and/disposal
- •Supervise human resources/staff
About Department of Social Development
Social Development is responsible for social welfare policy and services - social grants administration (via SASSA), child protection, support for people with disabilities, substance abuse services, and community development programmes.
Full department profile and current vacancies