DATA CAPTURER
Department of Higher Education and Training · King Campus
- Closing date
- 26 October 2026
- Reference
- KC/DATA/01/06
- Salary band
- R 236 877
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Department of Higher Education and Training Location: King Campus Salary: R201 093 - R236 877 per annum (Level 04), plus actual benefits Requirements: Grade 12 / Matric Certificate / NQF Level 4 Certificate, National Diploma / Degree in Business Studies Qualification, 1-2 years’ relevant working experience in a TVET / Public Service Data Capturing System, Certificate or proven knowledge of MS Office will serve as an added advantage. Knowledge of computer literacy and Information Management. Knowledge/ understanding, application and interpretation of office management prescripts, COLTECH, data warehouse and IT systems. Knowledge of the Skills Development Act, Public Service Act, Public Service Regulations and Labour Relations Act. Planning and organising, financial management, report writing, communication and interpersonal relations, problem solving, analytical thinking, client orientation, project management, team leadership, people management and computer literacy. Duties: Capture data from available records into the required formats e.g. system(s), databases, tables and spreadsheets, Capture student registration, receipt of payment and issue student numbers, Capture enrolment forms during the registration period, Capture ICAS, ISAT and final examination marks, Capture marks on the system and submit to EMIS Officer, Capture students' absenteeism on the system, Review and validate all data from records and ensure the integrity of data captured, Identify missing data and errors observed during data entry, Complete mark sheets (hard copies) and make copies to be used as attendance registers in the examination venue, Submit data and mark sheets to lecturers in the marking venue (internal marking), Make regular backups of data, Maintain and update system records; keep and maintain records and files; ensure records and files are properly sorted and secured, Provide information to relevant components, Email schedule of results to Campus Heads, HODs and Senior Lecturers. Application instructions: Please hand deliver or courier your applications to the reception area quoting the relevant reference number addressed to the Acting Principal, Lovedale TVET College, Corporate Office, 1 Amatola Row, Qonce, 5600. Please see the email address below for electronic applications. Email Address: rectruitment@lovedale.org.za Enquiries: Ms P Xamesi / Ms N Mjonono / Ms U Ncethelo / Ms S Jali at 087 238 2223 Notes: All applications must be accompanied by a signed and fully completed NEW Z83 form obtainable from any public service Department or DPSA website, a comprehensive CV including at least three contactable references. Foreign qualifications must be accompanied by a SAQA evaluation report. Successful candidates will be subjected to a vetting and financial disclosure process (criminal record, citizenship, qualification verification and employment verification). Lovedale TVET College is an equal opportunities employer and reserves the right not to
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 5 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference KC/DATA/01/06, then attach only the documents requested.
Requirements
- ✓Grade 12 / Matric Certificate / NQF Level 4 Certificate, National Diploma / Degree in Business Studies Qualification, 1-2 years’ relevant working experience in a TVET / Public Service Data Capturing System, Certificate or proven knowledge of MS Office will serve as an added advantage
- ✓Knowledge of computer literacy and Information Management
- ✓Knowledge/ understanding, application and interpretation of office management prescripts, COLTECH, data warehouse and IT systems
- ✓Knowledge of the Skills Development Act, Public Service Act, Public Service Regulations and Labour Relations Act
- ✓Planning and organising, financial management, report writing, communication and interpersonal relations, problem solving, analytical thinking, client orientation, project management, team leadership, people management and computer literacy
Key responsibilities
- •Capture data from available records into the required formats e
- •tables and spreadsheets
- •Capture student registration
- •receipt of payment and issue student numbers
- •Capture enrolment forms during the registration period
- •Capture ICAS
- •ISAT and final examination marks
- •Capture marks on the system and submit to EMIS Officer
- •Capture students' absenteeism on the system
- •Review and validate all data from records and ensure the integrity of data captured