DEPUTY DIRECTOR: OFFICE SUPPORT
Department of Water and Sanitation · Mmabatho
- Closing date
- 30 October 2026
- Reference
- 301026/13
- Salary band
- R 932 292
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Department of Water and Sanitation Location: Mmabatho Salary: R932 292 per annum (Level 11), (all-inclusive salary package) Requirements: A relevant NQF level 7 in qualification in Public / Business Administration / Management. Five (5) years management experience in Administration environment. The disclosure of a valid unexpired driver’s license. Knowledge and understanding of applicable public service policies and strategies. Understanding of administration processes. Disciplinary knowledge of HR information. Understanding of government legislations. Knowledge of financial management and PFMA. Knowledge of techniques and procedures for the planning and execution of operations. Understanding of programme and project management. Good interpersonal skills and analytical procedures. Problem solving and analysis. People and diversity management. Client orientation and customer focus. Excellent communication skills (both verbal and written). Accountability and ethical conduct. Duties: Coordinate, consolidate and report on planning matters within the office of the Provincial Head. Coordinate and consolidate inputs for strategic and annual performance plans and related reporting requirements. Manage and coordinate queries correspondence and submissions within the office. 84 Coordinate matters relating to portfolio Committees, referrals, audit findings, parliamentary queries, risk management and other governance matters relevant to provincial operations and ensure adherence to prescribed timelines and deadlines. Ensure effective records and document management within the office. Develop, maintain and improve administrative and management support systems that contribute towards the efficiency and effectiveness of the office of the Provincial Head. Provide executive, strategic coordination and administrative management support to the Provincial Head. Represent the Provincial Head at ate meetings, workshops and other engagements, where appropriately delegated. Coordinate and record key decisions and resolutions, communicate these to relevant role players and monitor and follow up on progress regarding implementation. Prepare and consolidate briefing notes, reports, presentations, submissions and other management information required to adequately support and prepare the Provincial Head for meeting, oversight engagements and other executive responsibilities. Provide financial administrative support to the office, including determining and consolidating information regarding budgetary requirements and monitoring relevant expenditure matters. Coordinate and support human resource administrative matters relevant to the office and Provincial Operations, within applicable delegations and prescripts. Enquiries: Mr L Mditshane Tel No: (018) 387 9502 Notes: s, reports, presentations, submissions and other Closing Date: s. Ensure effective records and document management within the office. Develop, maintain and improve administrative
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 10 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference 301026/13, then attach only the documents requested.
Requirements
- ✓A relevant NQF level 7 in qualification in Public / Business Administration / Management
- ✓Five (5) years management experience in Administration environment
- ✓The disclosure of a valid unexpired driver’s license
- ✓Knowledge and understanding of applicable public service policies and strategies
- ✓Understanding of administration processes
- ✓Disciplinary knowledge of HR information
- ✓Understanding of government legislations
- ✓Knowledge of financial management and PFMA
- ✓Knowledge of techniques and procedures for the planning and execution of operations
- ✓Understanding of programme and project management
Key responsibilities
- •Coordinate, consolidate and report on planning matters within the office of the Provincial Head
- •Coordinate and consolidate inputs for strategic and annual performance plans and related reporting requirements
- •Manage and coordinate queries correspondence and submissions within the office
- •84 Coordinate matters relating to portfolio Committees, referrals, audit findings, parliamentary queries, risk management and other governance matters relevant to provincial operations and ensure adherence to prescribed timelines and deadlines
- •Ensure effective records and document management within the office
- •Develop, maintain and improve administrative and management support systems that contribute towards the efficiency and effectiveness of the office of the Provincial Head
- •Provide executive, strategic coordination and administrative management support to the Provincial Head
- •Represent the Provincial Head at ate meetings, workshops and other engagements, where appropriately delegated
- •Coordinate and record key decisions and resolutions, communicate these to relevant role players and monitor and follow up on progress regarding implementation
- •Prepare and consolidate briefing notes, reports, presentations, submissions and other management information required to adequately support and prepare the Provincial Head for meeting, oversight engagements and other executive responsibilities