PERSONAL ASSISTANT
Department of Water and Sanitation · Bellville
- Closing date
- 30 October 2026
- Reference
- 301026/38
- Salary band
- R 338 106
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Department of Water and Sanitation Location: Bellville Salary: R338 106 per annum (Level 07) Requirements: A Secretarial Diploma or equivalent qualification. Three (3) to five (5) years ‘experience in rendering a support service to Senior Management. Excellent computer literacy skills. Advanced proficiency in Microsoft Office suite. Good office management skills and knowledge of administrative procedures. Sound organisational skills. Good people skills. High level of reliability. Ability to act with tact and discretion. Ability to research and analyse documents and situations. Good grooming and presentation skills. Self-management and motivation. Knowledge of dispute resolution process. Knowledge of basic financial management. People and Diversity management. Problem solving and Analysis. The successful candidate must be highly reliable, self- motivated, flexible, creative, client and customer focused. Remains up to date regarding the prescripts, policies and procedures applicable to her / his work terrain to ensure efficient and effective support to the manager. Excellent communication skills (verbal and written). Good accountability and ethical conduct. Duties: Provide a secretarial / receptionist support service to the manager. Implement administrative procedures for the component. Receive telephone calls and visitors on behalf of the manager. Implement policies and procedures. Engage supplier regarding purchased materials. Develop implementation plan. Ensure that financial procedures are observed in the section. Compile monthly reports and present to the managers. Do early warning systems. Liaise with travel agencies to make travel arrangements for the DDG office. Arrange meetings and events for the manager and staff in the unit. Process all invoices that emanate from the activities of the work of the manager including the travel and subsistence claims for the unit. Draft routine correspondence and reports including records of basic minutes of the meetings of the manager where required. Administer matters like leave registers and telephone accounts and proper filing of documents. Receive, record and distribute all incoming and outgoing documents. Collect all relevant documents to enable the manager to prepare for meetings. Provide feedback on identified administrative gaps. Provide records on goods and services procured and handle all the procurement items for the office. Enquiries: Ms NM Bila-Mupariwa Tel No: (021) 941 6004 Closing Date: 2026-10-30T23:59:00+02:00
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 10 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference 301026/38, then attach only the documents requested.
Requirements
- ✓A Secretarial Diploma or equivalent qualification
- ✓Three (3) to five (5) years ‘experience in rendering a support service to Senior Management
- ✓Excellent computer literacy skills
- ✓Advanced proficiency in Microsoft Office suite
- ✓Good office management skills and knowledge of administrative procedures
- ✓Sound organisational skills
- ✓Good people skills
- ✓High level of reliability
- ✓Ability to act with tact and discretion
- ✓Ability to research and analyse documents and situations
Key responsibilities
- •Provide a secretarial / receptionist support service to the manager
- •Implement administrative procedures for the component
- •Receive telephone calls and visitors on behalf of the manager
- •Implement policies and procedures
- •Engage supplier regarding purchased materials
- •Develop implementation plan
- •Ensure that financial procedures are observed in the section
- •Compile monthly reports and present to the managers
- •Do early warning systems
- •Liaise with travel agencies to make travel arrangements for the DDG office