PERSONAL ASSISTANT: OFFICE OF THE DIRECTOR: PROVINCIAL TRANSPORT REGISTRATION

Department: Department of Social Development Location: Western Cape Mobility Department, Western Cape Government Salary: R338 106 - R398 277 per annum (Level 07) Requirements: An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5; A minimum of 3 years experience in rendering Office Management, and Operational and Executive Support. Provides a secretarial/ receptionist support service to the Director; Renders administrative support services; Provides support to Director regarding meetings; Supports the Director with the administration of the Director’s budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Act as Liaison between the PTR and internal and external stakeholders and role-players. Competencies: Knowledge of and working experience with the legislation, regulatory frameworks, policies and best practices relevant to the line functions; use information systems that support the management of knowledge and information relating to the line function; manage projects; implement operational management practices; manage procurement and tendering processes; manage public service procedures, processes and systems; manage financial processes in accordance with the Public Finance Management Act, National Treasury Regulations, Provincial Treasury Instructions and other applicable financial policies, prescripts, directives and collective agreements; perform administrative procedures and processes; manage general office administration and database management; manage information and records; use relevant software packages and computer programmes effectively; use general information support systems such as BAS; use current technology, including social media and applications; Skills: perform numeracy and literacy functions; perform legal and computer-related functions; communicate effectively in the required language; organise and plan activities effectively; manage people and interpersonal relationships; communicate effectively in writing; liaise and network with clients and stakeholders; compile and write reports; conduct research; solve problems; manage projects; uphold high ethical standards; maintain confidentiality; Other: gather and analyse information; demonstrate self-management and motivation; maintain good telephone etiquette; demonstrate a high level of reliability; act with tact and discretion; communicate effectively with people at different levels and from diverse backgrounds; conduct research and analyse documents and situations; work effectively under pressure; work irregular hours when required; meet tight deadlines; maintain safety and security awareness. Duties: Provides a secretarial/receptionist support service to the Director; Renders administrative support services; Provides support to Director regarding meetings; Supports the Director with the administration of the Director’s

• ✓An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5
• ✓A minimum of 3 years experience in rendering Office Management, and Operational and Executive Support
• ✓Provides a secretarial/ receptionist support service to the Director
• ✓Renders administrative support services
• ✓Provides support to Director regarding meetings
• ✓Supports the Director with the administration of the Director’s budget
• ✓Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly
• ✓Act as Liaison between the PTR and internal and external stakeholders and role-players
• ✓Competencies: Knowledge of and working experience with the legislation, regulatory frameworks, policies and best practices relevant to the line functions
• ✓use information systems that support the management of knowledge and information relating to the line function

• •Provides a secretarial/receptionist support service to the Director
• •Renders administrative support services
• •Provides support to Director regarding meetings
• •Supports the Director with the administration of the Director’s budget
• •Studies the relevant public service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly
• •Act as Liaison between the PTR and internal and external stakeholders and role-players

Social Development is responsible for social welfare policy and services - social grants administration (via SASSA), child protection, support for people with disabilities, substance abuse services, and community development programmes.