PROCUREMENT ADMIN OFFICER
Department of Transport · Pretoria
- Closing date
- 6 November 2026
- Reference
- DOT/HRM/2026/38
- Salary band
- R 338 106
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Department of Transport Directorate: Supply Chain Management Location: Pretoria Salary: R338 106 per annum, all-inclusive Requirements: A qualification at NQF level 6 as recognised by SAQA in Supply Chain Management / Logistics Management / Public Procurement Management with 1 year's experience in supply chain management. Knowledge and skills: Knowledge of SCM policies, prescripts and practices, Knowledge of Public Service Regulations and Public Service Act, Computer Literate (SCM System, MS Word, Excel), Understanding and application of SCM and PFMA prescripts, Knowledge of Treasury Regulations, Planning and Organising skills, Good Verbal and writing communication skills, Financial management skills and Project Management skills. Duties: Administer the supplier database. Receive RFQ’s and check compliance before sourcing quotations (Check budget, that the specifications are not 70 biased), Verify sourcing strategy to be implemented and its engagement model, Use Central Supplier Database (CSD) and other applicable sourcing strategies to acquire quotations in a fair and equitable manner, Monitor quotations and make sure they are in line with the time indicated when quotations were sources, Evaluate quotations and compile a comparative schedule , Ensure that suppliers are complaints on CSD, Make sure that the awarded supplier is the one that scores the highest points, Make sure that the comparative schedule is approved by the delegated authority, Proactively advise the LOGIS unit and Chief users on quotation status, Maintain daily liaising with chief users and suppliers, Handle internal and external queries with chief users and suppliers and Submit finalized quotations,VAS2 to logistics for further processing. Obtain quotation for services (Consultants), Receive Terms of Reference (TOR), Ensure that the is approved Case and Gap Analysis, Ensure that there is an approval submission to appoint specifications and Evaluations committee and that it is in line with treasury regulations 16 A and SCM Policy, Check the specification and make sure that it complies with SCM templates and Policy, Arrange the specification meeting and Compile a specifications report. Publish the TOR on e-tenders and departmental website, Invite security and internal control, receive the documents, make sure that there registers to record all proposals received during the closing date, Compile evaluation report to be approved by the delegated authority, Publish the results on e-tenders and the website, Ensure safe keeping of documents for audit purposes and Submit finalized projects to Contract Management for contract and logistics for further processing. Administer Quotation Process for IT related services, Receive DITCOM form with the specifications, Use RFB 740 and other applicable sourcing strategies by SITA to acquire quotations in a fair and equitable manner, Ensure that supplier are complaint on CSD, Daily liaising with chief users and suppliers, Handle i
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 10 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference DOT/HRM/2026/38, then attach only the documents requested.
Requirements
- ✓A qualification at NQF level 6 as recognised by SAQA in Supply Chain Management / Logistics Management / Public Procurement Management with 1 year's experience in supply chain management
- ✓Knowledge and skills: Knowledge of SCM policies
- ✓prescripts and practices
- ✓Knowledge of Public Service Regulations and Public Service Act
- ✓Computer Literate (SCM System, MS Word, Excel)
- ✓Understanding and application of SCM and PFMA prescripts
- ✓Knowledge of Treasury Regulations
- ✓Planning and Organising skills
- ✓Good Verbal and writing communication skills
- ✓Financial management skills and Project Management skills
Key responsibilities
- •Administer the supplier database
- •Receive RFQ’s and check compliance before sourcing quotations (Check budget, that the specifications are not 70 biased)
- •Verify sourcing strategy to be implemented and its engagement model
- •Use Central Supplier Database (CSD) and other applicable sourcing strategies to acquire quotations in a fair and equitable manner
- •Monitor quotations and make sure they are in line with the time indicated when quotations were sources
- •Evaluate quotations and compile a comparative schedule
- •Ensure that suppliers are complaints on CSD
- •Make sure that the awarded supplier is the one that scores the highest points
- •Make sure that the comparative schedule is approved by the delegated authority
- •Proactively advise the LOGIS unit and Chief users on quotation status