SENIOR SECRETARY
Department of Defence · Pretoria 7
- Closing date
- 23 October 2026
- Reference
- CDHRM/33/36/26
- Salary band
- R 279 708
- Application method
- Email application
This listing is based on psc published opportunity. Confirm the current advert and requirements before applying.
Vacancy information from the employer
Department: Department of Defence Location: Pretoria 7 Salary: R237 453 – R279 708 per annum (Level 05) Requirements: A minimum of Grade 12/NQF Level 4. Secretarial experience will be an advantage. Special requirements (skills needed): Language skills and the ability to communication well with people at different levels. Computer literate (MS Word, Excel and Power Point) and good telephone etiquette. Sound organisational skills. Good inter-personal skills. High level of reliability. Good communication skills. Ability to act with tact and discretion. Duties: Provide a secretarial support service to the Director. Receive telephone calls and refers the calls to the correct role. Record appointments and events in the dairy of the Director. Operate office equipment like fax and photocopying machine. Liaises with travelling agencies to make travelling arrangements for Chief Director. Processes travel and subsistence claims for Director. Follow up the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Director endorsed the accommodation prior confirmation. Arrange meetings and events for Director. Book venues, invites role player, organise refreshments and set up schedules for meetings and events. Process all invoices that emanate from activities of the work of the Director. Records basic minutes of the meetings of the Director. Draft routine correspondence and reports. Establish and maintain filing system in the office of the Director. Administers matters like the leave for the Director. Handle the procurement of standard items like stationary, refreshments etc. Collect all relevant documents to enable the Director to prepare for meetings. Manage the correspondences in and out of the Director’s office. Ensure that documents submitted for the Director’s approval adhere to set norms and standards. Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director. Study the relevant Public Service and departmental prescripts/ policies and other documents to ensure that the application thereof is understood properly. Application instructions: your completed application using one of the following methods, post: The Director-General, Department of Electricity and Energy, Private Bag X96, Pretoria, 0001, or hand deliver at Matimba House Building 192 Visagie Street (Corner Paul Kruger & Visagie Street), Pretoria, or email directly to the email address dedicated to a specific post. General enquiries may be brought to the attention of Ms M Palare Tel No: (012) 406 7426. Enquiries: Brigadier General M.J. Ledwaba Tel No: (012) 339 5019/Leading Seaman T.B. Leburu Tel No: (012) 339 5001 8 Notes: Applicants are informed to submit their application(s) by completing the 2021 version of the Z83 form quoting the relevant reference number and a comprehensive CV only. The CV must indicate qualifications, experience “if any” and the period thereof.
NewGenJobs application preparation
Turn the advert into an application plan
This guide is built from the visible vacancy details to help you prepare. It does not replace the employer’s instructions.
1. Check your match
Match your CV to the 9 listed requirements using truthful examples from work, study, volunteering or projects.
2. Prepare only what is needed
Keep a current CV and, where the advert asks for it, a completed Z83 form ready. Do not add certificates or ID copies unless the vacancy requests them.
3. Tailor your evidence
Use the 10 listed responsibilities to choose your strongest relevant examples before you apply.
4. Submit and keep a record
Use the email address in the official advert. Write a clear subject line with the role and reference CDHRM/33/36/26, then attach only the documents requested.
Requirements
- ✓A minimum of Grade 12/NQF Level 4
- ✓Secretarial experience will be an advantage
- ✓Special requirements (skills needed): Language skills and the ability to communication well with people at different levels
- ✓Computer literate (MS Word, Excel and Power Point) and good telephone etiquette
- ✓Sound organisational skills
- ✓Good inter-personal skills
- ✓High level of reliability
- ✓Good communication skills
- ✓Ability to act with tact and discretion
Key responsibilities
- •Provide a secretarial support service to the Director
- •Receive telephone calls and refers the calls to the correct role
- •Record appointments and events in the dairy of the Director
- •Operate office equipment like fax and photocopying machine
- •Liaises with travelling agencies to make travelling arrangements for Chief Director
- •Processes travel and subsistence claims for Director
- •Follow up the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Director endorsed the accommodation prior confirmation
- •Arrange meetings and events for Director
- •Book venues, invites role player, organise refreshments and set up schedules for meetings and events
- •Process all invoices that emanate from activities of the work of the Director