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ADMINISTRATION CLERK: REGISTRY (MEDICAL RECORDS)

Provincial Administration: Western Cape

Salary band

R 237 453

Closing date

4 September 2026

Reference

PSC 30/265

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About this role

Department

Provincial Administration: Western Cape

Location

Tygerberg Hospital, Parow Valley

Salary

R237 453 per annum

Requirements

Minimum educational qualification: Senior Certificate (or equivalent). Experience: Appropriate experience of Medical Records or Registry services. Inherent requirement of the job: Willingness to work shifts. Must be willing to rotate and/or relief personnel. Competencies (knowledge/skills): Computer literacy. Good written and verbal communication skills.

Duties

Batching of all incoming episode folders. Issue and receive folders master file daily. Responsible for archiving all inactive folders. Ensure that folders are prepared correctly. Ensure that folders are scanned as per prescripts. Ensure that folders are being index correctly. Daily re-filing of episodes into yellow folders. File tracking on Hospital Information System and Trace misfiles. Ensure duplicate folders are being merged correctly. Handle of Microfilm as per request. Handle telephone enquiries.

Enquiries

Ms M Xontana Tel No: (021) 938-4512

Notes

No payment of any kind is required when applying for this post. Shortlisted candidates will be subjected to a practical assessment.

Closing Date

2026-09-04T17:00:00+02:00

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within Provincial Administration: Western Cape. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·Minimum educational qualification: Senior Certificate (or equivalent)
·Experience: Appropriate experience of Medical Records or Registry services
·Inherent requirement of the job: Willingness to work shifts
·Must be willing to rotate and/or relief personnel
·Competencies (knowledge/skills): Computer literacy
·Good written and verbal communication skills

Key Duties

·Batching of all incoming episode folders
·Issue and receive folders master file daily
·Responsible for archiving all inactive folders
·Ensure that folders are prepared correctly
·Ensure that folders are scanned as per prescripts
·Ensure that folders are being index correctly
·Daily re-filing of episodes into yellow folders
·File tracking on Hospital Information System and Trace misfiles
·Ensure duplicate folders are being merged correctly
·Handle of Microfilm as per request

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Be prepared for a medical fitness assessment as part of the selection process
✓Submit your complete application package to sprecruit40@nda.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

✓ We track employer replies and notify you.

Applying to: sprecruit40@nda.gov.za

Apply with one click

Auto-apply via Gmail. Your CV is attached instantly.

✓Track all your applications

✓POPIA compliant

✓Replies tracked automatically

✓100% free

Frequently asked questions

How do I apply for the ADMINISTRATION CLERK: REGISTRY (MEDICAL RECORDS) position at Provincial Administration: Western Cape?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to Provincial Administration: Western Cape from your Gmail account. The closing date is 4 September 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the ADMINISTRATION CLERK: REGISTRY (MEDICAL RECORDS) position?+

The advertised salary band for this post is R 237 453. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the ADMINISTRATION CLERK: REGISTRY (MEDICAL RECORDS) application close?+

The closing date for this position is 4 September 2026 - 13 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.