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ADMINISTRATION CLERK: SUPPLY CHAIN MANAGEMENT (STORES)

Provincial Administration: Western Cape

Salary band

R 237 453

Closing date

4 September 2026

Reference

PSC 30/263

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About this role

Department

Provincial Administration: Western Cape

Directorate

Facilities Management

Location

Head Office, Cape Town (Tygerberg Laundry) (On the premises of Tygerberg Hospital, Parow)

Salary

R237 453 per annum

Requirements

Minimum educational qualification: Senior Certificate (or equivalent) with Mathematics or Accounting a passed subject and/or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’s) of the post. Experience: Appropriate experience in Supply Chain Management (procurement and stores). Appropriate experience and knowledge in Public Sector Procurement and Supply Chain Processes and Procedures. Competencies (knowledge/skills): Ability to work under pressure. Computer literacy. Excellent interpersonal and communication skills (written and verbal). Ability to work co-operatively with colleagues and stakeholders. Knowledge and experience of procurement systems LOGIS, EPS, ESL and understanding of relevant acquisition management legislations and regulations. Knowledge of SCM framework, AO System, Provincial Treasury Instructions, Practice Notes and Delegations issued in terms of section 44 of PFMA.

Duties

Sourcing of Quotations for Goods and Services via the EPS. Procuring from contracts to ensure adequate supply of stock. Preparation for Quotation Batches for the Quotation Committee. Processing and expediting of Purchase Orders. Communication/Follow-ups and Feedback with Suppliers and End- users. Handling of the stores (issuing of stock to the end users and receiving of deliveries from the Suppliers). Capturing of receipt vouchers and issue vouchers on Logis system. Preparations for the IFS/AFS stock-take. Safeguarding and packing of stock to prevent losses and damages. Demand and Acquisition management.

Enquiries

Mr P Madikane Tel No: (021) 829-837

Notes

No payment of any kind is required when applying for this post; a full job description is available upon request.

Closing Date

2026-09-04T17:00:00+02:00

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within Provincial Administration: Western Cape. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·Minimum educational qualification: Senior Certificate (or equivalent) with Mathematics or Accounting a passed subject and/or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’s) of the post
·Experience: Appropriate experience in Supply Chain Management (procurement and stores)
·Appropriate experience and knowledge in Public Sector Procurement and Supply Chain Processes and Procedures
·Competencies (knowledge/skills): Ability to work under pressure
·Computer literacy
·Excellent interpersonal and communication skills (written and verbal)
·Ability to work co-operatively with colleagues and stakeholders
·Knowledge and experience of procurement systems LOGIS, EPS, ESL and understanding of relevant acquisition management legislations and regulations
·Knowledge of SCM framework, AO System, Provincial Treasury Instructions, Practice Notes and Delegations issued in terms of section 44 of PFMA

Key Duties

·Sourcing of Quotations for Goods and Services via the EPS
·Procuring from contracts to ensure adequate supply of stock
·Preparation for Quotation Batches for the Quotation Committee
·Processing and expediting of Purchase Orders
·Communication/Follow-ups and Feedback with Suppliers and End- users
·Handling of the stores (issuing of stock to the end users and receiving of deliveries from the Suppliers)
·Capturing of receipt vouchers and issue vouchers on Logis system
·Preparations for the IFS/AFS stock-take
·Safeguarding and packing of stock to prevent losses and damages
·Demand and Acquisition management

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to sprecruit40@nda.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

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✓ Your CV is attached automatically.

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Applying to: sprecruit40@nda.gov.za

Apply with one click

Auto-apply via Gmail. Your CV is attached instantly.

✓Track all your applications

✓POPIA compliant

✓Replies tracked automatically

✓100% free

Frequently asked questions

How do I apply for the ADMINISTRATION CLERK: SUPPLY CHAIN MANAGEMENT (STORES) position at Provincial Administration: Western Cape?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to Provincial Administration: Western Cape from your Gmail account. The closing date is 4 September 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the ADMINISTRATION CLERK: SUPPLY CHAIN MANAGEMENT (STORES) position?+

The advertised salary band for this post is R 237 453. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the ADMINISTRATION CLERK: SUPPLY CHAIN MANAGEMENT (STORES) application close?+

The closing date for this position is 4 September 2026 - 13 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.