⚡ AUTO-APPLYGOVERNMENT

ADMINISTRATION OFFICER

Department of Defence

Salary band

R 486 501

Closing date

4 September 2026

Reference

DPSP/26/30/26/04

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About this role

Department

Department of Defence

Location

Armscor Building, Erasmuskloof, Pretoria.

Salary

R413 001 – R486 501 per annum (Level 08)

Requirements

A Minimum of Grade 12 (NQF Level 4) or equivalent with a recognised National Diploma/Advanced Certificate in Public Administration, Public Management, Office Management or relevant qualification at (NQF Level 6). A minimum of three (3) years’ experience in Arms Control or Administration. Special requirements (skills needed): Knowledge of relevant Public Sector Policies, Legislation, Regulations and Acts. Knowledge of Departmental policies and procedures. Knowledge of Departmental policies and procedures. General understanding of the Conventional Arms Control and the Defence Industry. Good interpersonal skills, organising and planning skills, communication skills (written and verbal). Understanding of financial management, problem solving and decision-making skills. Analytical thinking. Computer literacy. Honesty, Integrity, hardworking, ethical, intuitive perceptive and high level of professionalism. Highly reliable.

Duties

Successful candidate will be responsible to assist in the provision of Secretariat Service to the National Conventional Arms Control Committee (NCACC), Scrutiny Committee and other Committees/Sub Committees and perform the following key functions: Assist in dealing with all documentation from registry and determine the nature of applicants’ requests, assist in the preparation of two sets of books to be considered by the NCACC and the Scrutiny Committee. Liaise with members of the NCACC and the Scrutiny Committee, support the maintenance of the NCACC decision records within the IT database.

Enquiries

Mr S.P. Mashaba Tel No: (012) 355 6133

Closing Date

2026-09-04T16:00:00+02:00

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within Department of Defence. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·A Minimum of Grade 12 (NQF Level 4) or equivalent with a recognised National Diploma/Advanced Certificate in Public Administration, Public Management, Office Management or relevant qualification at (NQF Level 6)
·A minimum of three (3) years’ experience in Arms Control or Administration
·Special requirements (skills needed): Knowledge of relevant Public Sector Policies, Legislation, Regulations and Acts
·Knowledge of Departmental policies and procedures
·Knowledge of Departmental policies and procedures
·General understanding of the Conventional Arms Control and the Defence Industry
·Good interpersonal skills, organising and planning skills, communication skills (written and verbal)
·Understanding of financial management, problem solving and decision-making skills
·Analytical thinking
·Computer literacy

Key Duties

·Successful candidate will be responsible to assist in the provision of Secretariat Service to the National Conventional Arms Control Committee (NCACC)
·Scrutiny Committee and other Committees/Sub Committees and perform the following key functions: Assist in dealing with all documentation from registry and determine the nature of applicants’ requests
·assist in the preparation of two sets of books to be considered by the NCACC and the Scrutiny Committee
·Liaise with members of the NCACC and the Scrutiny Committee, support the maintenance of the NCACC decision records within the IT database

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to phumelele.gabuza@dod.mil.za before the closing date - late or incomplete submissions are not considered

How to Apply

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Applying to: phumelele.gabuza@dod.mil.za

Apply with one click

Auto-apply via Gmail. Your CV is attached instantly.

✓Track all your applications

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Frequently asked questions

How do I apply for the ADMINISTRATION OFFICER position at Department of Defence?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to Department of Defence from your Gmail account. The closing date is 4 September 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the ADMINISTRATION OFFICER position?+

The advertised salary band for this post is R 486 501. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the ADMINISTRATION OFFICER application close?+

The closing date for this position is 4 September 2026 - 13 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.