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ADMINISTRATION OFFICER

PROVINCIAL ADMINISTRATION: NORTH WEST PROVINCE

Salary band

R 33 810 – R 398 277

Closing date

10 July 2026

Reference

NWFIN/2026/16

Apply via

Auto-apply (Gmail)

About this role

Department

PROVINCIAL ADMINISTRATION: NORTH WEST PROVINCE

Directorate

Records Management

Location

Mmabatho

Salary

R338 10 – R398 277. per annum (Level 7)

Requirements

As a minimum a Grade 12 with two (2) years relevant experience in Records Management OR a National Diploma/ Advanced Certificate in Public Administration/Information Management/Records Management/Library Management with one (1) year relevant experience in Records Management. Knowledge of Sound and in-depth knowledge of relevant prescripts, application of resources as well as understanding of legislative framework and variety of work range and procedures governing the records management service such as National archives and records services of South Africa Act. Promotion of access to information Act. Public finance management Act. Protection of personal information Act. The Electronic Communications and Transactions Act. Ability to interpret and apply policies. Analytical and innovative. Report writing, workshop presentation and facilitation. Computer literacy and good communication skills. Ability to function independently and work as part of the team.

Duties

Managing the administration of general records and ensuring effective running of records management. Ensure proper disposal of departmental records, archiving or destruction. Management of messenger services and handling of correspondence and mail. Ensure recording of newly opened and closed files according to the approved file plan. Safe keeping and proper filling of records. Ensure implementation of records Management Policy and registry procedure manual. Management of KPA’s of subordinates.

Enquiries

Mr M Kgalapa Tel: (018) 388 4356

Closing Date

10 July 2026

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within PROVINCIAL ADMINISTRATION: NORTH WEST PROVINCE. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·As a minimum a Grade 12 with two (2) years relevant experience in Records Management OR a National Diploma/ Advanced Certificate in Public Administration/Information Management/Records Management/Library Management with one (1) year relevant experience in Records Management
·Knowledge of Sound and in-depth knowledge of relevant prescripts, application of resources as well as understanding of legislative framework and variety of work range and procedures governing the records management service such as National archives and records services of South Africa Act
·Promotion of access to information Act
·Public finance management Act
·Protection of personal information Act
·The Electronic Communications and Transactions Act
·Ability to interpret and apply policies
·Analytical and innovative
·Report writing, workshop presentation and facilitation
·Computer literacy and good communication skills

Key Duties

·Managing the administration of general records and ensuring effective running of records management
·Ensure proper disposal of departmental records, archiving or destruction
·Management of messenger services and handling of correspondence and mail
·Ensure recording of newly opened and closed files according to the approved file plan
·Safe keeping and proper filling of records
·Ensure implementation of records Management Policy and registry procedure manual
·Management of KPA’s of subordinates

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to sasrecruit44@nda.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

✓ We track employer replies and notify you.

Applying to: sasrecruit44@nda.gov.za

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Frequently asked questions

How do I apply for the ADMINISTRATION OFFICER position at PROVINCIAL ADMINISTRATION: NORTH WEST PROVINCE?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to PROVINCIAL ADMINISTRATION: NORTH WEST PROVINCE from your Gmail account. The closing date is 10 July 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the ADMINISTRATION OFFICER position?+

The advertised salary band for this post is R 33 810 – R 398 277. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the ADMINISTRATION OFFICER application close?+

The closing date for this position is 10 July 2026 - 6 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.

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