ADMINISTRATIVE ASSISTANT: OFFICE OF THE CHIEF FINANCIAL OFFICER

Judicial Inspectorate for Correctional Services

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About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

About the hiring department

This vacancy is within Judicial Inspectorate for Correctional Services. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

• ·Applicants must be in possession of a Grade 12 (Senior Certificate), National Diploma (NQF 6) in Financial Management, Accounting, Public Finance, Office Management and Technology, Management Assistant, Public Administration or an equivalent related qualification recognised by SAQA
• ·A minimum of 2 to 3 years’ experience in executive support, office administration, secretarial support or financial administration environment
• ·Knowledge of office administration, financial administration processes, document management, records management, procurement and logistics processes, meeting coordination, diary management and public sector administrative prescripts
• ·Skills and competencies: computer literacy, communication skills, interpersonal relations, planning and organising, minute taking, report writing, problem solving, attention to detail, client orientation, confidentiality, time management, ability to work under pressure and ability to work independently and as part of a team

Key Duties

• ·The successful candidate will be responsible for providing administrative, secretarial, executive support and financial administration support to the Office of the Chief Financial Officer
• ·Provide secretarial support to the Chief Financial Officer, manage the CFO’s diary and appointments, receive and screen visitors and telephone enquiries, draft correspondence and memoranda, coordinate meetings and workshops, prepare agendas and meeting packs, record and distribute minutes and manage incoming and outgoing correspondence
• ·Coordinate budget and expenditure submissions for the CFO
• ·track progress of financial reports and submissions
• ·assist with processing invoices and payment documentation
• ·maintain expenditure and commitment registers
• ·monitor submission deadlines relating to finance
• ·supply chain management and audit matters
• ·assist with compilation of financial management reports and maintain filing systems for financial records and supporting documentation
• ·Coordinate logistics for Audit Committee and Risk Committee meetings, maintain audit action-plan registers, follow up on outstanding audit and finance matters, compile supporting documentation required during audits and maintain confidential financial records

How to Apply

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