⚡ AUTO-APPLYGOVERNMENT

ADMINISTRATIVE CLERK (WARMS) (X8 POSTS)

Department of Water and Sanitation · free state

Salary band

R 237 453

Closing date

28 August 2026

Reference

VOCMA 43

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About this role

Department

Department of Water and Sanitation

Location

Pretoria Ref No: VOCMA 43 (X2 Posts) Bloemfontein Ref No: VOCMA 44 (X2 Posts) Kimberley Ref No: VOCMA 45 (X2 Posts) Upington Ref No: VOCMA 46 (X2 Posts)

Salary

R237 453 per annum (Level 05)

Requirements

A Senior/Grade 12 certificate plus appropriate experience in general office administration and data capturing. Candidate must be computer literate with a sound knowledge of word processing and spread sheets. Good verbal and written communication skills. Practical experience in client services, letter and report writing. Experience in the national water use registration process. Knowledge of the National Water Act, (Act 36 of 1998) and other relevant legislations. Ability to work under pressure. 129

Duties

Issuing relevant registration forms to users. Assist users in completing application forms. Check completion of application forms. Capturing applications forms for new users. Amend information of registered users as per approved outcome. Generate confirmation documents. Prepare registration certificate for approval. Copy and send out registration certificates to registered users. Keep records of correspondences received from the clients and decision documents in official property files. Fulfil help desk functions.

Enquiries

Dr. Mmachaka Tel No: (012) 392 1300 130

Notes

all applicants must login/register to apply for positions, we only accept hand delivered/posted applications should an applicant prove that he/she tried to apply via e-Recruitment with no success and the Free State Provincial Treasury Information Technology Sub-directorate was unable to assist. The Department will not be responsible for server delays. Late applications due to technical issues will not be considered. The applicant’s profile on the e- Recruitment is equivalent to the newly approved Z83, and it is the responsibility of applicants to ensure their profiles are fully completed or their applications will not be considered, as per the DPSA Practice Note. Applicants should upload their curriculum vitea (CV), qualification(s) and other related document(s) as one (1) document attachment on the e-Recruitment system. (Please ensure that document is in PDF format & maximum size 3MB). The Curriculum Vitae should be specific regarding previous positions occupied and the start date and end date of the position(s) should be indicated. Accompanying relevant documentation required to be uploaded on the system such as copies of all qualifications including National Senior Certificate/Matric certificate, Driver’s license, ID, etc., such documents need not be certified at point of application, however, certification will be required prior to attending the interview. Only short-listed candidates will be required to submit certified copies of qualifications and other related documents on, or before the day of the interview following an invitation from the Department to attend an interview, and such qualification(s) and oth

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within Department of Water and Sanitation in free state. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·A Senior/Grade 12 certificate plus appropriate experience in general office administration and data capturing
·Candidate must be computer literate with a sound knowledge of word processing and spread sheets
·Good verbal and written communication skills
·Practical experience in client services, letter and report writing
·Experience in the national water use registration process
·Knowledge of the National Water Act, (Act 36 of 1998) and other relevant legislations
·Ability to work under pressure

Key Duties

·Issuing relevant registration forms to users
·Assist users in completing application forms
·Check completion of application forms
·Capturing applications forms for new users
·Amend information of registered users as per approved outcome
·Generate confirmation documents
·Prepare registration certificate for approval
·Copy and send out registration certificates to registered users
·Keep records of correspondences received from the clients and decision documents in official property files
·Fulfil help desk functions

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to sechele.o@dbe.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

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Applying to: sechele.o@dbe.gov.za

Apply with one click

Auto-apply via Gmail. Your CV is attached instantly.

✓Track all your applications

✓POPIA compliant

✓Replies tracked automatically

✓100% free

Frequently asked questions

How do I apply for the ADMINISTRATIVE CLERK (WARMS) (X8 POSTS) position at Department of Water and Sanitation?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to Department of Water and Sanitation from your Gmail account. The closing date is 28 August 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the ADMINISTRATIVE CLERK (WARMS) (X8 POSTS) position?+

The advertised salary band for this post is R 237 453. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the ADMINISTRATIVE CLERK (WARMS) (X8 POSTS) application close?+

The closing date for this position is 28 August 2026 - 12 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.

Are there other free state government jobs available?+

Yes - NewGenJobs aggregates all active vacancies in free state from the DPSA PSC Circular, SA Youth, and private sector sources. Browse all current free state jobs to find roles that match your qualifications and experience.