Provincial Administration: Western Cape
Salary band
R 338 106
Closing date
11 September 2026
Reference
PSC 31/452
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Department
Provincial Administration: Western Cape
Location
Tygerberg Hospital, Parow Valley
Salary
R338 106 per annum
Requirements
Minimum educational qualification: Senior certificate (or equivalent). Experience: Appropriate experience in a Registry environment or Medical Records. Competencies (knowledge/skills): Knowledge of Records Management Procedural as well as the ability to capture data and operate computer. Computer literate. Good communication skills (verbal and written). Knowledge of PERMIS/SPMS system. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. 333 Understanding of the work in Registry or Medical Records. Ability to work under pressure, handling a high work volume and meet strict deadlines. Information systems (e.g. Clinicom, ECM, Microfilm etc). Knowledge of departmental policies and procedures. -Knowledge of National Archives and Records Service of South Africa Act, 1996 (Act No. 43 of 1996); Promotion of Access to Information Act, 2000 (Act No. 2 of 2000); Protection of Personal Information Act, 2013 (Act No. 4 0f 2013); Promotion of Administrative Justice Act, 2000 (Act No. 3 of 2000).
Duties
Ensure work processes within Medical Records are executed as per policies and protocols including data capturing, batching of episode folders, filing and retrieving of documents, printing of appointment lists and the finalisation thereof. Efficient and effective control over the scanning centre to ensure quality assurance of patient information. Ensure that the destruction/ disposal of folders and x-rays are done timeously and as per Records Management Policy. Responsible for the supervision of medical records clerks including leave administration, attendance registers, PERMIS reviews and other HR- related matters. Enforce discipline and ensure compliance with policies, procedures and protocols. Plan and monitor in house and external training of staff.
Enquiries
Ms M Xontana Tel No: (021) 938-4512
Notes
No payment of any kind is required when applying for this post. Shortlisted candidates will be subjected to a practical assessment.
Closing Date
s. Information systems (e.g. Clinicom, ECM, Microfilm etc). Knowledge of departmental policies and procedures. -Knowledge of National Archives and Records Service of South Africa Act, 1996 (Act No. 43 of 1996); Promotion of Access to Information Act, 2000 (Act No. 2 of 2000); Protection of Personal Information Act, 2013 (Act No. 4 0f 2013); Promotion of Administrative Justice Act, 2000 (Act No. 3 of 2000).
Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.
This vacancy is within Provincial Administration: Western Cape. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.
Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.
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Applying to: ddsbdrecruit77@nda.gov.za
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Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to Provincial Administration: Western Cape from your Gmail account. The closing date is 11 September 2026.
Check this advert to confirm whether a Z83 form is required. Submit a truthful, detailed CV with accurate employment dates. Do not assume certified ID or qualification copies are required at the initial stage; follow the advert, as supporting documents may be requested later from shortlisted candidates.
The advertised salary band for this post is R 338 106. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.
The closing date for this position is 11 September 2026 - 14 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.