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DEPUTY DIRECTOR: RECORDS & KNOWLEDGE MANAGEMENT REF NO

PROVINCIAL ADMINISTRATION: LIMPOPO PROVINCE

Salary band

R 932 292

Closing date

10 July 2026

Reference

LPT/99

Apply via

Auto-apply (Gmail)

About this role

Department

PROVINCIAL ADMINISTRATION: LIMPOPO PROVINCE

Location

Head Office - Polokwane

Salary

R932 292 per annum (All-inclusive package which can be structured according to the individual’s needs as guided by the Department of Public Service and Administration (DPSA) prescripts) (Level 11)

Requirements

NQF level 6 qualification in Public Administration / HR Records / Archival Studies or related field as recognised by SAQA. 5 years’ experience within the field of which 3 years’ experience at junior managerial level in paper-based records management / electronic records management field. Valid vehicle driver’s license (with exception of persons with disabilities). Knowledge & Skills: - Sound and in-depth knowledge of relevant prescripts, application of human records resources as well as understanding of the legislative framework governing the Public Service such as Managerial functions. Finance. Human Resource matters. Planning & organising. Compilation of reports. Analysing. Computer. Standards / Procedures. Needs and priorities of the Department. Ability to interpret and apply policy. Analytical and innovative thinking. Report writing. Workshop presentation and facilitation. Ability to operate computer. Leadership. Project Management. Conflict Management. Financial Management. Strategic Management. Policy Formulation. Adapting during changes to meet the goals. Change / diversity Management.

Duties

Ensure the development, implementation, and maintenance of records management systems. Develop, implement, and maintain records management procedure manual. Develop, implement, and maintain records management policy. Develop, implement, maintain and manage General File plan. Manage, facilitate record inspection and audit to determine if records are filed correctly and has been classified to provide quick and efficient retrieval. Manage the implementation of authorized disposal and retention of records. Manage and facilitate the purchasing of necessary resources to enable records management to fulfil its functions. Ensure that the movement and location of the records standards is being adhered to so that records can be easily retrieved. Manage access controls in the records storage arears. Develop, implement, maintain, and manage disaster recovery plan for the protection of vital records and monitor the implementation thereof. Ensure that the development, implementation of records management capacity building programmes are in place and safekeeping of general files. Establish competency framework to identify the skills and knowledge required by all records management staff. Conduct audit of all records management practices against the legal requirements and the records management policy. Manage records management responsibilities of all records management staff are set out in performance agreements. Develop and manage the implementation of training Programme for records management staff. Manage all induction training in the allocation of file r

Applying for this role through NewGenJobs

NewGenJobs aggregates job listings from South African government sources including PSC Circulars and DPSA, as well as private sector employers across banking, retail, healthcare, and professional services. When you apply through our platform, your application is tracked in your personal dashboard and you are notified of any updates. Completing your profile fully before applying ensures your CV and personal details are submitted correctly every time.

·Read the full job requirements before applying and confirm you meet every minimum qualification listed.

·Tailor your CV to reflect the specific skills and experience mentioned in this advert before submitting.

·Apply before the closing date. Late applications are not accepted by South African employers regardless of the reason.

·If this is a government role, a signed Z83 form is required. NewGenJobs auto-fills this from your saved profile.

About the hiring department

This vacancy is within PROVINCIAL ADMINISTRATION: LIMPOPO PROVINCE. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·NQF level 6 qualification in Public Administration / HR Records / Archival Studies or related field as recognised by SAQA
·5 years’ experience within the field of which 3 years’ experience at junior managerial level in paper-based records management / electronic records management field
·Valid vehicle driver’s license (with exception of persons with disabilities)
·Knowledge & Skills: - Sound and in-depth knowledge of relevant prescripts, application of human records resources as well as understanding of the legislative framework governing the Public Service such as Managerial functions
·Human Resource matters
·Planning & organising
·Compilation of reports
·Standards / Procedures
·Needs and priorities of the Department
·Ability to interpret and apply policy

Key Duties

·Ensure the development, implementation, and maintenance of records management systems
·Develop, implement, and maintain records management procedure manual
·Develop, implement, and maintain records management policy
·Develop, implement, maintain and manage General File plan
·Manage, facilitate record inspection and audit to determine if records are filed correctly and has been classified to provide quick and efficient retrieval
·Manage the implementation of authorized disposal and retention of records
·Manage and facilitate the purchasing of necessary resources to enable records management to fulfil its functions
·Ensure that the movement and location of the records standards is being adhered to so that records can be easily retrieved
·Manage access controls in the records storage arears
·Develop, implement, maintain, and manage disaster recovery plan for the protection of vital records and monitor the implementation thereof

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Include a copy of your valid driver's licence (front and back)
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to sasrecruit44@nda.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

✓ We track employer replies and notify you.

Applying to: sasrecruit44@nda.gov.za

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Frequently asked questions

How do I apply for the DEPUTY DIRECTOR: RECORDS & KNOWLEDGE MANAGEMENT REF NO position at PROVINCIAL ADMINISTRATION: LIMPOPO PROVINCE?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to PROVINCIAL ADMINISTRATION: LIMPOPO PROVINCE from your Gmail account. The closing date is 10 July 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the DEPUTY DIRECTOR: RECORDS & KNOWLEDGE MANAGEMENT REF NO position?+

The advertised salary band for this post is R 932 292. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the DEPUTY DIRECTOR: RECORDS & KNOWLEDGE MANAGEMENT REF NO application close?+

The closing date for this position is 10 July 2026 - 6 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.

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