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JUDGES SECRETARY REF NO: 2026/101/OCJ (X2 POSTS)

Office of the Chief Justice · gauteng

Salary band

R 398 277

Closing date

28 August 2026

Reference

2026/101/OCJ

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About this role

Department

Office of the Chief Justice

Location

Gauteng Division of The High Court: Johannesburg

Salary

R338 106 - R398 277 per annum (Level 07). The successful candidate will be required to sign a performance agreement.

Requirements

Applicants should be in possession of Grade 12 Certificate. A minimum of 20 modules completed towards an LLB, BA/BCOM Law degree. A minimum of one (01) year secretarial experience, a valid drivers’ license will serve as an added advantage. To pass typing test. Knowledge and skills: Knowledge of departmental policies, prescripts and procedures or guidelines, research capabilities including signing of payroll. Skilled in communication (verbal and written), administration, customer service, excellent typing skills including Dictaphone typing, computer literacy (MS Word), interpersonal skills and time management. Along with the following attributes: ability to meet strict deadlines, work under pressure, confidentiality and attention to detail.

Duties

Render secretarial support to the Judiciary: Diarise the appointments and meetings of the Judge. Type and file the judgments, ensure the Judgments that are handed down (delivered), signed draft orders granted in court or virtually are sent to the Typist for scanning, upload unto Case-lines/Court-Online and the Library, ensure that all visitors are received, screened and their queries are attended to, record all incoming and outgoing documents, order and collect stationery for the Judge. Provide support functions to Civil, Criminal and review matters/courts and case allocations in chambers: Collect the files before the commencement of a Criminal matter from the Registrar’s office at the Criminal section, keep update on the register of reviews and sign on receipt to return the reviews to the Clerk, ensure that the register/template of the reserved judgement is updated and notify the Statistics Officer and the office of the Judge President when judgment has been handed down, ensure that the transcribed judgements from transcribers reach the Judges for approval and signature, prepare court rolls for Opposed Motion and Urgent court and distribute to stakeholders. Provide support functions to civil / criminal courts: Administer the correct Oath ID or declaration in court when required, ensure that the bench book of the Judge is prepared and files are taken by Ushers to court before the commencement of the proceedings, ensure that all stakeholders involved are present in court before commencement of proceedings, ensure that all cases are called on record as per the court roll by means of calling the case number and the parties’ names, before a Judge can allow parties to start with their matters. Provide general administrative support to the Judiciary: Ensure that all the travel, accommodation arrangements are in order and attend to sign the documents for approval, ensure that the Judge’s logbook is submitted on or before the 5th of every month to the Transport Officer, ens

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within Office of the Chief Justice in gauteng. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·Applicants should be in possession of Grade 12 Certificate
·A minimum of 20 modules completed towards an LLB, BA/BCOM Law degree
·A minimum of one (01) year secretarial experience, a valid drivers’ license will serve as an added advantage
·To pass typing test
·Knowledge and skills: Knowledge of departmental policies, prescripts and procedures or guidelines, research capabilities including signing of payroll
·Skilled in communication (verbal and written), administration, customer service, excellent typing skills including Dictaphone typing, computer literacy (MS Word), interpersonal skills and time management
·Along with the following attributes: ability to meet strict deadlines, work under pressure, confidentiality and attention to detail

Key Duties

·Render secretarial support to the Judiciary: Diarise the appointments and meetings of the Judge
·Type and file the judgments, ensure the Judgments that are handed down (delivered), signed draft orders granted in court or virtually are sent to the Typist for scanning, upload unto Case-lines/Court-Online and the Library, ensure that all visitors are received, screened and their queries are attended to, record all incoming and outgoing documents, order and collect stationery for the Judge
·Provide support functions to Civil
·Criminal and review matters/courts and case allocations in chambers: Collect the files before the commencement of a Criminal matter from the Registrar’s office at the Criminal section
·keep update on the register of reviews and sign on receipt to return the reviews to the Clerk
·ensure that the register/template of the reserved judgement is updated and notify the Statistics Officer and the office of the Judge President when judgment has been handed down
·ensure that the transcribed judgements from transcribers reach the Judges for approval and signature
·prepare court rolls for Opposed Motion and Urgent court and distribute to stakeholders
·Provide support functions to civil / criminal courts: Administer the correct Oath ID or declaration in court when required
·ensure that the bench book of the Judge is prepared and files are taken by Ushers to court before the commencement of the proceedings

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Include a copy of your valid driver's licence (front and back)
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to ocj@judiciary.org.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

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Applying to: ocj@judiciary.org.za

Apply with one click

Auto-apply via Gmail. Your CV is attached instantly.

✓Track all your applications

✓POPIA compliant

✓Replies tracked automatically

✓100% free

Frequently asked questions

How do I apply for the JUDGES SECRETARY REF NO: 2026/101/OCJ (X2 POSTS) position at Office of the Chief Justice?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to Office of the Chief Justice from your Gmail account. The closing date is 28 August 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the JUDGES SECRETARY REF NO: 2026/101/OCJ (X2 POSTS) position?+

The advertised salary band for this post is R 398 277. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the JUDGES SECRETARY REF NO: 2026/101/OCJ (X2 POSTS) application close?+

The closing date for this position is 28 August 2026 - 12 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.

Are there other gauteng government jobs available?+

Yes - NewGenJobs aggregates all active vacancies in gauteng from the DPSA PSC Circular, SA Youth, and private sector sources. Browse all current gauteng jobs to find roles that match your qualifications and experience.