⚡ AUTO-APPLYGOVERNMENT

PERSONAL ASSISTANT: REGIONAL MANAGER’S OFFICE REF NO

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

Salary band

R 338 106

Closing date

24 July 2026

Reference

2026/277

Apply via

Auto-apply (Gmail)

About this role

Department

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

Location

Cape Town Regional Office

Salary

R338 106 per annum

Requirements

A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Secretarial Diploma, Office Management, Management Office, Business Administration, Public Administration / Public Management. Relevant years of working experience. Knowledge: Wide range of office management and administrative tasks; Good telephone etiquette; Demonstrative computer literacy; relevant legislation; Basic financial administration. Skills: Advanced communication (verbal and written); Sound organisational skill; Good people skill; Language skills; Ability to communicate well with people at deferent levels; Basic numeracy; Interpersonal skills; Office administration and organisational skills; Planning and organising; Ability to research; Ability to act with tact and discretion. Personal attributes: People orientated; High level of reliability; Hard working; Resourceful; Self-motivated; Trustworthy; Multilingual; Creative. Willing to adapt work schedule in accordance with office requirements.

Duties

Provides a secretarial/receptionist support service to the Regional Manager. Record the engagements of the Regional Manager. Utilises discretion to decide whether to accept/decline or refer to other employees, request for meetings, based on the assessed importance and urgency of the matter. Coordinate with

Enquiries

received from internal and external stakeholders. Collect, analyse and collate information requested by the RM. Clarify instructions and notes on behalf of the RM. Ensure that travel arrangements are well coordinated. Manage the leave register and telephone accounts for the unit. Handle the procurement of standard items like stationary, refreshments etc. for the activities for the RM and the unit. Provide support to the Regional Manager regarding meetings. Collect and compile all necessary documents for the RM to inform him/her on the contents. Record minutes/decision and communicates to relevant role- players, follow-up on progress made. Prepare briefing notes for the RM as required. Coordinates logistical arrangement for meetings when required. Supports the manager with the administration of the budget. Collects and coordinates all the documents that relate to budget of the office of the RM. Assist the RM in determining funding requirements for purposes of MTEF submissions. Keep record of expenditure commitments, monitors expenditure and alert the RM of possible over and under spending. Check and correlates BAS reports to ensure that expenditure is allocated correctly. Identify the need to move funds between items, consults with the RM. Compares the MTEF allocation with the requested budget and informs the manager of changes.

Notes

s and/or recommendations for the manager. Responds to enquiries received from internal and external stakeholders. Collect, analyse and collate information requested by the RM. Cl

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Secretarial Diploma, Office Management, Management Office, Business Administration, Public Administration / Public Management
·Relevant years of working experience
·Knowledge: Wide range of office management and administrative tasks
·Good telephone etiquette
·Demonstrative computer literacy
·relevant legislation
·Basic financial administration
·Skills: Advanced communication (verbal and written)
·Sound organisational skill
·Good people skill

Key Duties

·Provides a secretarial/receptionist support service to the Regional Manager
·Record the engagements of the Regional Manager
·Utilises discretion to decide whether to accept/decline or refer to other employees, request for meetings, based on the assessed importance and urgency of the matter
·Coordinate with

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to recruitcpt26-67@dpw.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

✓ We track employer replies and notify you.

Applying to: recruitcpt26-67@dpw.gov.za

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Frequently asked questions

How do I apply for the PERSONAL ASSISTANT: REGIONAL MANAGER’S OFFICE REF NO position at DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE from your Gmail account. The closing date is 24 July 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the PERSONAL ASSISTANT: REGIONAL MANAGER’S OFFICE REF NO position?+

The advertised salary band for this post is R 338 106. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the PERSONAL ASSISTANT: REGIONAL MANAGER’S OFFICE REF NO application close?+

The closing date for this position is 24 July 2026 - 10 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.