⚡ AUTO-APPLYGOVERNMENT

RECORDS CLERK: FACILITIES & ADMINISTRATION SERVICES (X3

Department of Forestry, Fisheries and the Environment

Salary band

R 237 453

Closing date

24 August 2026

Reference

CMS22/2026

Apply via

Auto-apply (Gmail)

About this role

Department

Department of Forestry, Fisheries and the Environment

Location

Pretoria Ref No: CMS22/2026

Salary

R237 453 per annum

Requirements

Grade 12 Certificate. Post-matric qualification and experience in records clerk will be an added advantage. Knowledge of document management, Registry processes, Filing administration and Computer packages. Ability to work individually and in a team. Good interpersonal relations skills. Ability to work

Duties

Provide effective administration of incoming files and opening of files. Close employee file when an employee is transferred, deceased or resigns. Update control sheet and put documents numerically. Efficient and timeous administration of the incoming and outgoing mail. Stamp all mails and face value forms before distribution. Weigh the mail to determine the pricing using the post office guideline prices. Record courier items in the register and send to reception for collection. Administer outgoing files. Register outgoing files in the recording book and ensure that they are signed by clients. Administration of disposal and transfer of files. Receive ephemeral documents from branches. Compile list of archival value files to be transferred to National Archive.

Enquiries

Ms K Kubai Tel No: (012) 399 9727

Notes

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure

Closing Date

24 August 2026 27

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within Department of Forestry, Fisheries and the Environment. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·Grade 12 Certificate
·Post-matric qualification and experience in records clerk will be an added advantage
·Knowledge of document management, Registry processes, Filing administration and Computer packages
·Ability to work individually and in a team
·Good interpersonal relations skills
·Ability to work

Key Duties

·Provide effective administration of incoming files and opening of files
·Close employee file when an employee is transferred, deceased or resigns
·Update control sheet and put documents numerically
·Efficient and timeous administration of the incoming and outgoing mail
·Stamp all mails and face value forms before distribution
·Weigh the mail to determine the pricing using the post office guideline prices
·Record courier items in the register and send to reception for collection
·Administer outgoing files
·Register outgoing files in the recording book and ensure that they are signed by clients
·Administration of disposal and transfer of files

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to adamrecruit67@nda.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

✓ We track employer replies and notify you.

Applying to: adamrecruit67@nda.gov.za

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Frequently asked questions

How do I apply for the RECORDS CLERK: FACILITIES & ADMINISTRATION SERVICES (X3 position at Department of Forestry, Fisheries and the Environment?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to Department of Forestry, Fisheries and the Environment from your Gmail account. The closing date is 24 August 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the RECORDS CLERK: FACILITIES & ADMINISTRATION SERVICES (X3 position?+

The advertised salary band for this post is R 237 453. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the RECORDS CLERK: FACILITIES & ADMINISTRATION SERVICES (X3 application close?+

The closing date for this position is 24 August 2026 - 14 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.