⚡ AUTO-APPLYGOVERNMENT

SECRETARIAT- EXECUTIVE STRUCTURES “

THE DEPARTMENT OF SMALL BUSINESS DEVELOPMENT

Salary band

R 280 278

Closing date

10 July 2026

Reference

SES

Apply via

Auto-apply (Gmail)

About this role

Department

THE DEPARTMENT OF SMALL BUSINESS DEVELOPMENT

Location

Pretoria

Salary

R280 278 per annum

Requirements

An undergraduate qualification (NQF 7) in Public Administration, Office Administration /Management, Business Administration, or a related field, as recognised by SAQA. 4 years of administrative experience in the public / private sector environment, preferably working with Top Management. A postgraduate qualification in a related field will be an added advantage. Computer literacy (MS Office Packages and Microsoft Teams). Have proven competencies: Basic understanding of governance and public-sector committee processes, Strong administrative and organisational skills, Excellent verbal and written communication skills, including minute-taking, Attention to detail and ability to manage and file information accurately, Advanced data capturing and reporting skills (e.g. Excel or similar tools), Ability to handle work confidentially and professionally, Time management and ability to meet deadlines.

Duties

Provide Secretariat and Governance Support Services inclusive of but not limited to providing secretariat support to departmental executive structures such as Min EXCO, EXCO and Extended EXCO, ensuring governance processes of the executive structures align with departmental policies, prescripts and approved procedures etc. Provide meeting coordination and administration services. Provide minutes, resolutions and action tracking services by taking accurate minutes during meetings and drafting minutes for review and approval. Maintain orderly, accurate and secure electronic and physical records of agendas, minutes, resolutions, and supporting documentation in line with information management and records management policies. Capture and maintain relevant data, including dates of decisions, assigned actions and completion dates, assist in producing routine reports and dashboards, such as average turnaround time for implementation of decisions and frequency of meetings held versus planned. Communicate action items and deadlines to responsible officials. Draft general correspondence such as response letters, emails, status reports and submissions and serve as a coordination point between the Executive Support unit, committee members, and Departmental officials.

Enquiries

Enquiries for all advertised posts should be directed to the recruitment office on Tel No: (012) 394-5286/3097

Notes

The Department of Small Business Development is committed to the pursuit of diversity and redress. Candidates must submit applications to recruitment7@dsbd.gov.za and quote the reference number for the

Closing Date

17 July 2026

Applying for this role through NewGenJobs

NewGenJobs aggregates job listings from South African government sources including PSC Circulars and DPSA, as well as private sector employers across banking, retail, healthcare, and professional services. When you apply through our platform, your application is tracked in your personal dashboard and you are notified of any updates. Completing your profile fully before applying ensures your CV and personal details are submitted correctly every time.

·Read the full job requirements before applying and confirm you meet every minimum qualification listed.

·Tailor your CV to reflect the specific skills and experience mentioned in this advert before submitting.

·Apply before the closing date. Late applications are not accepted by South African employers regardless of the reason.

·If this is a government role, a signed Z83 form is required. NewGenJobs auto-fills this from your saved profile.

About the hiring department

This vacancy is within THE DEPARTMENT OF SMALL BUSINESS DEVELOPMENT. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·An undergraduate qualification (NQF 7) in Public Administration, Office Administration /Management, Business Administration, or a related field, as recognised by SAQA
·4 years of administrative experience in the public / private sector environment, preferably working with Top Management
·A postgraduate qualification in a related field will be an added advantage
·Computer literacy (MS Office Packages and Microsoft Teams)
·Have proven competencies: Basic understanding of governance and public-sector committee processes, Strong administrative and organisational skills, Excellent verbal and written communication skills, including minute-taking, Attention to detail and ability to manage and file information accurately, Advanced data capturing and reporting skills (e
·Excel or similar tools), Ability to handle work confidentially and professionally, Time management and ability to meet deadlines

Key Duties

·Provide Secretariat and Governance Support Services inclusive of but not limited to providing secretariat support to departmental executive structures such as Min EXCO, EXCO and Extended EXCO, ensuring governance processes of the executive structures align with departmental policies, prescripts and approved procedures etc
·Provide meeting coordination and administration services
·Provide minutes, resolutions and action tracking services by taking accurate minutes during meetings and drafting minutes for review and approval
·Maintain orderly, accurate and secure electronic and physical records of agendas, minutes, resolutions, and supporting documentation in line with information management and records management policies
·Capture and maintain relevant data, including dates of decisions, assigned actions and completion dates, assist in producing routine reports and dashboards, such as average turnaround time for implementation of decisions and frequency of meetings held versus planned
·Communicate action items and deadlines to responsible officials
·Draft general correspondence such as response letters, emails, status reports and submissions and serve as a coordination point between the Executive Support unit, committee members, and Departmental officials

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to recruitment7@dsbd.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

✓ We track employer replies and notify you.

Applying to: recruitment7@dsbd.gov.za

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Only 6 days left!

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Frequently asked questions

How do I apply for the SECRETARIAT- EXECUTIVE STRUCTURES “ position at THE DEPARTMENT OF SMALL BUSINESS DEVELOPMENT?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to THE DEPARTMENT OF SMALL BUSINESS DEVELOPMENT from your Gmail account. The closing date is 10 July 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the SECRETARIAT- EXECUTIVE STRUCTURES “ position?+

The advertised salary band for this post is R 280 278. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the SECRETARIAT- EXECUTIVE STRUCTURES “ application close?+

The closing date for this position is 10 July 2026 - 6 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.

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