⚡ AUTO-APPLYGOVERNMENT

SECRETARY (

SOUTH AFRICAN POLICE SERVICE

Salary band

Not specified

Closing date

10 July 2026

Reference

AUX/04/2026

Apply via

Auto-apply (Gmail)

About this role

Department

SOUTH AFRICAN POLICE SERVICE

Location

Head Office

Salary

R237 453. per annum (Level 5)

Requirements

Minimum Requirements: Applicants must display competency in the core functions of the post. Be proficient in at least English and one other official language. Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview. Be in possession of a Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA). Relevant courses in the field of the post will serve as an added advantage. Knowledge, Skills, and Competencies: General computer literacy (MS Word, MS Excel, MS Office, MS Power Point, MS Outlook). Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility. Good verbal and written communication skills. Strong planning, organizing, administrative and problem-solving skills. Strong interpersonal skills. Customer focus and responsiveness. Be willing to work under pressure and extended hours.

Duties

To provide secretarial and administrative support to the office of the Section Head. To perform professional secretarial assignments to the commander/manager. Maintain effective records and administration services. Plan and organize meetings/workshops. Draft and type official documents and correspondence. Maintain office manager/commander diary and schedule future appointments/meetings. Deliver an effective communication phone service. Schedule and arrange travel and subsistence allowances. Receive and welcome visitors. Administer general office correspondence/documents. Maintain database/filing system/register and trace documents. Protect integrity and invade unauthorized access of files/records. Compile and consolidate reports/returns. Address challenges/complaints and communicate to management. Operate and maintain standard office equipment. Determine office needs and order office suppliers and equipment. Liaise with commander/manager to schedule the

Enquiries

Captain MN Maswanganyi Tel No (012) 393 1023 / 4967 / 1453

Closing Date

10 July 2026

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within SOUTH AFRICAN POLICE SERVICE. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·Minimum Requirements: Applicants must display competency in the core functions of the post
·Be proficient in at least English and one other official language
·Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview
·Be in possession of a Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA)
·Relevant courses in the field of the post will serve as an added advantage
·Knowledge, Skills, and Competencies: General computer literacy (MS Word, MS Excel, MS Office, MS Power Point, MS Outlook)
·Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility
·Good verbal and written communication skills
·Strong planning, organizing, administrative and problem-solving skills
·Strong interpersonal skills

Key Duties

·To provide secretarial and administrative support to the office of the Section Head
·To perform professional secretarial assignments to the commander/manager
·Maintain effective records and administration services
·Plan and organize meetings/workshops
·Draft and type official documents and correspondence
·Maintain office manager/commander diary and schedule future appointments/meetings
·Deliver an effective communication phone service
·Schedule and arrange travel and subsistence allowances
·Receive and welcome visitors
·Administer general office correspondence/documents

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to madavhaa@saps.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

✓ We track employer replies and notify you.

Applying to: madavhaa@saps.gov.za

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Only 6 days left!

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Frequently asked questions

How do I apply for the SECRETARY ( position at SOUTH AFRICAN POLICE SERVICE?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to SOUTH AFRICAN POLICE SERVICE from your Gmail account. The closing date is 10 July 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

When does the SECRETARY ( application close?+

The closing date for this position is 10 July 2026 - 6 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.

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