⚡ AUTO-APPLYGOVERNMENT

SECRETARY

DEPARTMENT OF DEFENCE · north west

Salary band

R 279 708

Closing date

24 July 2026

Reference

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About this role

Department

DEPARTMENT OF DEFENCE

Location

Area Military Health Unit North West, Potchefstroom

Salary

R237 453 - R279 708 per annum (Level 05)

Requirements

A minimum of Grade 12 (NQF Level 4) or equivalent No experience required. Special requirements (Skills needed): Language skills and the ability to communication well with people at the different levels. Computer literate (MS Word, Excel and power Point) and good telephone etiquette. Sound organisational skills. Good inter-personal skills. High level of reliability. Good communication skills. Ability to act with tact discretion.

Duties

Provide secretarial support service, to the Director. Record appointments and events (manage the Director diary). Receive telephone calls and refer to the correct role players. Records appointments and events in the diary of the director. Operate office equipment like fax and photocopying machine. Liaises with travelling agencies to make travelling arrangements for Chief Director. Process travels and substances claims for Director. Follow up the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Director endorsed the accommodation prior to confirmation. Arrange meetings and events for Director. Book venues, Invites role player, organise refreshments and set up schedules for meetings and events. Process all invoices that emanate from activities of the work of the Director. Records basic minutes of the meeting of the Director. Draft routine correspondence and reports. Establish and maintain filing system in the office of the Director. Administer matters like leave for the Director. Handle the procumbent of standard items like stationery, refreshments etc. Collect all relevant documents to enable the director to prepare for the meetings. Manage all correspondence in and out of the Director’s office. Ensure that documents are submitted for the Director’s approval adhere to set norms and standards. Remain Abreast with the procedure and processes that apply in the DOD to ensure efficient and effective support to the Director. Study the relevant Public Servant and Departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.

Enquiries

Capt R. Mokgatlhe Tel No: (018) 289 1305

Closing Date

24 July 2026

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within DEPARTMENT OF DEFENCE in north west. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·A minimum of Grade 12 (NQF Level 4) or equivalent No experience required
·Special requirements (Skills needed): Language skills and the ability to communication well with people at the different levels
·Computer literate (MS Word, Excel and power Point) and good telephone etiquette
·Sound organisational skills
·Good inter-personal skills
·High level of reliability
·Good communication skills
·Ability to act with tact discretion

Key Duties

·Provide secretarial support service, to the Director
·Record appointments and events (manage the Director diary)
·Receive telephone calls and refer to the correct role players
·Records appointments and events in the diary of the director
·Operate office equipment like fax and photocopying machine
·Liaises with travelling agencies to make travelling arrangements for Chief Director
·Process travels and substances claims for Director
·Follow up the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Director endorsed the accommodation prior to confirmation
·Arrange meetings and events for Director
·Book venues, Invites role player, organise refreshments and set up schedules for meetings and events

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to cmrecruit49@nda.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

✓ We track employer replies and notify you.

Applying to: cmrecruit49@nda.gov.za

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Frequently asked questions

How do I apply for the SECRETARY position at DEPARTMENT OF DEFENCE?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to DEPARTMENT OF DEFENCE from your Gmail account. The closing date is 24 July 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the SECRETARY position?+

The advertised salary band for this post is R 279 708. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the SECRETARY application close?+

The closing date for this position is 24 July 2026 - 10 days from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.

Are there other north west government jobs available?+

Yes - NewGenJobs aggregates all active vacancies in north west from the DPSA PSC Circular, SA Youth, and private sector sources. Browse all current north west jobs to find roles that match your qualifications and experience.