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SENIOR ADMINISTRATION OFFICER: TRAVEL AND SUBSISTENCE REF

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

Salary band

R 413 001

Closing date

5 July 2026

Reference

2026/199

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Auto-apply (Gmail)

About this role

Department

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

Location

Head Office (Pretoria)

Salary

R413 001 per annum

Requirements

A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma Supply Chain Management or related qualification with relevant years of experience in S&T. supervisory experience will be an added advantage. Knowledge of National Treasury Travel Guideline, DPSA related legislation, including the Public Finance Management Act, Treasury Regulations. Good verbal and written communication skills for the drafting of quality documentation. The ability to manage confidential information, advanced interpersonal and diplomacy skills, problem solving skills, decision-making skills. Computer literacy.

Duties

Support the administration and smooth functioning of the S&T unit and related processes and systems, Receive, record and verify advances and claims from officials for Domestic and international trips, Capture and maintain registers, Coordinate and collate weekly and monthly statistics. Prepare monthly, quarterly, annual financial inputs relating to S&T. Provide documents and information to officials. Draft circulars for approval, Prepare Monthly S&T expenditure report, ensure that the suspense account is cleared within 30 days. Administer submissions for approval, General admin support to Regional Offices, Collate data; prepare reports and presentations for management use, Coordinate Internal training sessions, steer the Logistics response process and provide analysis of audit queries, management responses. Assist with the preparation of monthly, quarterly and annual financial inputs. Manage HR resources Perform any other assigned duties in relation to the implementation of the Supply Chain Management processes.

How to Apply

For Head Office (Pretoria): email to: Recruitment26-36@dpw.gov.za

Enquiries

Ms. NL Kunene Tel No: (012) 406 1444

Closing Date

05 June 2026

About administrative roles in South Africa

Administrative and clerical positions are among the most consistently advertised roles in both the South African public and private sectors. Government departments in particular have a high and ongoing demand for administrative clerks, especially at salary levels 5 to 7 on the public service scale. These roles form the operational backbone of every department and offer a stable entry point into a public sector career with a clear progression path.

·Government admin roles almost always require a Z83 form and a detailed CV listing all previous administrative experience with exact dates.

·Computer literacy is listed as a requirement in nearly every admin advert. Specify which software you are proficient in, particularly Microsoft Office.

·Many admin roles require a valid driver's licence. If you have one, make it prominent on your CV.

·For Senior Administrative Officer posts, management experience and the ability to supervise staff are assessed during interviews.

About the hiring department

This vacancy is within DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE. Government departments in South Africa advertise vacancies through the Public Service Commission and are required to follow a standardised recruitment process governed by the Public Service Act. Applications are screened against the minimum requirements listed in the advert before any CV is reviewed by a panel.

Shortlisted candidates are contacted directly by the department. If you do not receive a response within 90 days of the closing date, your application was not successful. NewGenJobs tracks every application you submit through your personal dashboard so you always know where you stand.

Requirements

·A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma Supply Chain Management or related qualification with relevant years of experience in S&T
·supervisory experience will be an added advantage
·Knowledge of National Treasury Travel Guideline, DPSA related legislation, including the Public Finance Management Act, Treasury Regulations
·Good verbal and written communication skills for the drafting of quality documentation
·The ability to manage confidential information, advanced interpersonal and diplomacy skills, problem solving skills, decision-making skills
·Computer literacy

Key Duties

·Support the administration and smooth functioning of the S&T unit and related processes and systems, Receive, record and verify advances and claims from officials for Domestic and international trips, Capture and maintain registers, Coordinate and collate weekly and monthly statistics
·Prepare monthly, quarterly, annual financial inputs relating to S&T
·Provide documents and information to officials
·Draft circulars for approval, Prepare Monthly S&T expenditure report, ensure that the suspense account is cleared within 30 days
·Administer submissions for approval, General admin support to Regional Offices, Collate data
·prepare reports and presentations for management use, Coordinate Internal training sessions, steer the Logistics response process and provide analysis of audit queries, management responses
·Assist with the preparation of monthly, quarterly and annual financial inputs
·Manage HR resources Perform any other assigned duties in relation to the implementation of the Supply Chain Management processes

Before you apply - checklist

Make sure you have everything ready before the closing date.

✓Download and fully complete the official Z83 form - partial or outdated Z83 versions are rejected
✓Prepare a detailed CV listing every previous post with exact start and end dates (month and year)
✓Get certified copies of all qualifications - certification must be done at a police station or commissioner of oaths
✓Include a certified copy of your South African ID document or passport
✓Be prepared to undergo a criminal record check - a conviction may disqualify you depending on the nature of the post
✓Submit your complete application package to recruitment26-36@dpw.gov.za before the closing date - late or incomplete submissions are not considered

How to Apply

⚡ This job supports one-click auto-apply via your Gmail.

✓ Your CV is attached automatically.

✓ You review the application before anything is sent.

✓ We track employer replies and notify you.

Applying to: recruitment26-36@dpw.gov.za

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Frequently asked questions

How do I apply for the SENIOR ADMINISTRATION OFFICER: TRAVEL AND SUBSISTENCE REF position at DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE?+

Applications for this post are submitted by email. Sign up on NewGenJobs, complete your profile, and use the one-click auto-apply feature - we attach your CV and the completed Z83 form (for government posts) and send the application directly to DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE from your Gmail account. The closing date is 5 July 2026.

What documents do I need to apply for a government post in South Africa?+

Government posts require a completed Z83 application form (the official DPSA form), a detailed CV listing all previous employment with exact dates, and certified copies of your qualifications and ID. NewGenJobs auto-fills the Z83 from your profile. Do not submit original documents - certified copies only. Uncertified copies or incomplete Z83 forms are grounds for immediate disqualification.

What is the salary for the SENIOR ADMINISTRATION OFFICER: TRAVEL AND SUBSISTENCE REF position?+

The advertised salary band for this post is R 413 001. This is the all-inclusive remuneration package, which typically covers basic salary, medical aid contribution, and other benefits. The exact split between cash and benefits is determined at appointment stage.

When does the SENIOR ADMINISTRATION OFFICER: TRAVEL AND SUBSISTENCE REF application close?+

The closing date for this position is 5 July 2026 - 1 day from today. Late applications are not accepted by South African employers. Submit your application well before the deadline. NewGenJobs sends you a reminder before your tracked jobs close.

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